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My WebSpace - Sharing Directories

This document explains how to share directories with other My WebSpace users. To share files with non-My WebSpace users, please see Creating Tickets

Sharing Directories

My WebSpace allows you to share your directories with other users using its Sharing functionality. Sharing consists of granting other users permissions to view, edit, delete, and/or administer your files and directories. To share directories with non-My WebSpace users without making the directories public, please use the Ticket option. See My WebSpace - Sharing Files by Creating "Tickets".


My WebSpace allows you to share any directory for which you have "Administer" permission which, by default, includes all the directories you own. For a full explanation of the different types of sharing, i.e. the different permissions you can grant to users, refer to My WebSpace - Sharing Options. Included in this reference is also an explanation of the default permissions granted to any file or directory you create.

Sharing directories differs from sharing files. When sharing a directory, you must select a scope for applying permissions.The scope represents how permission settings will be applied to sub-directories and files within this directory. You have 3 choices:

• Apply changed settings to sub-directories and files
  Any changed permissions will be applied to this directory and any existing files and directories within it.



• Overwrite all permissions on all sub-directories and files
  The current permissions set for this directory will be applied to existing sub-directories and files within the directory. This means that the permissions for all sub-directories and files will look exactly like the permissions set on this directory.



• Only apply to this directory
  The permissions set will be applied to this directory only. All sub-directories and files created in the future within this directory will be granted permissions based on this directory's My WebSpace - Inheritable Permissions.

To share a directory with another user or group of users:

1. Navigate to the directory's Sharing page.
   
   
   1. Either click on the Share icon of the directory you wish to share.
   2. Or navigate to the directory's Info page by clicking on the "Manage Directory" icon and then click on the "Sharing" link.
   
   
2. The Sharing page displays the current permissions on the chosen directory. Click the "Add User/Group" button from the top toolbar.
3. Choose a user or group with which you wish to share your directory. The Find a User page displays both your personal contact list and also provides a means for you to search for a specific user or group.
   
   
   1. Either choose a user or user group from Your Contacts and click "Ok".
   2. Or search for a user either by that user's login id or by that user's display name. Type in the appropriate string and click "Ok". If more than one user fits your search criteria, you will be prompted to choose the correct user.
   
   
4. Adjust the permissions to "On" or "Off" by checking or unchecking the respective permission box. For more information on types of permission, refer to My WebSpace - Sharing Options.
5. Choose a scope for your permissions.
6. Click "Apply Now" to effect the changes in permissions.
7. Verify that the permission changes that you have made are accurate and click "OK".
8. Click "Back" in the upper left-hand corner to exit the Sharing screen.

To change the way your directory is shared with another user or group of users:

1. Navigate to the directory's Sharing page.
   
   
   1. Either click on the Share icon of the directory you wish to share.
   2. Or navigate to the directory's Info page by clicking on the "Manage Directory" icon and then click on the "Sharing" link.
   
   
2. Adjust the permissions to "On" or "Off" by checking or unchecking the respective permission box. For more information on types of permission, refer to My WebSpace - Sharing Options.
3. Choose a scope for your permissions.
4. Click "Apply Now" to effect the changes in permissions.
5. Verify that the permission changes that you have made are accurate and click "OK".
6. Click "Back" in the upper left-hand corner to exit the Sharing screen.

To permanently prevent a user or user group from sharing your directory:

1. Navigate to the directory's Sharing page.
   
   
   1. Either click on the Share icon of the directory you wish to share.
   2. Or navigate to the directory's Info page by clicking on the "Manage Directory" icon and then click on the "Sharing" link.
   
   
2. The Sharing page displays the current permissions on the chosen file. Click the "Remove User/Group" button from the top toolbar.
3. Check off the check box next to each user and/or group you wish to permanently remove sharing privileges.
   
   

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   Note that it is possible to change all permissions to "Off" (unchecked) and keep this user in your list of sharing contacts for this directory. If you wish to keep this user without allowing them access privileges, simply follow the directions for changing the way your directory is shared and make all permissions "Off" (unchecked).

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4. Choose a scope for your permissions.
5. Click "Apply Now" to remove these user(s) and/or group(s).
6. Click "Back" in the upper left-hand corner to exit the Sharing screen.

Inheritable Permissions
You also have the option to create a set of default Permissions under My WebSpace - Inheritable Permissions. Inheritable permissions are the permissions that you grant a contact on all additional directories created within the directory whose Inherit Permissions are being set. Your contact can have different Inheritable and Regular Permissions.

See Also:

• My WebSpace - Accessing Directories and Files Shared to You
• My WebSpace - Sharing Directories
• My WebSpace - Sharing Directories and Files to Users without a NetID
• My WebSpace - Sharing Files