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My WebSpace - Emailing a File or Directory Link

This document describes how to email a file or directory link in My WebSpace.

Email

One of the easiest ways to share files and folders is using email. Using the My WebSpace browser interface, you can send links to files, instead of sending the files themselves, which is both faster and more secure. There is no need to make duplicate copies of a single file when you simply send a link to the original file. In this manner, every user is always looking at the most recent version of the file and there is also no longer any need to save files to your local desktop. Keep in mind that correct access permission must also exist in order for the user to browse to the file.

Emailing File Links

Or, you may choose to email the file's full URL which includes the specific directory path and name of the file. The primary advantage of emailing the full URL is to expose the directory path of the respective file to the recipient user. Should the user have problems accessing the file, it becomes easier for the recipient user to browse to the file knowing the full directory path.

Emailing Tickets

The third format option when emailing links to files and directories is using a ticket. Tickets allow users access to your files and directories without requiring those users to have My WebSpace accounts and without the need to change the user's permission. Tickets allow the access permission to be defined per ticket, rather than per user. Therefore, you can create a ticket such that any user who knows the URL may access the file.

Tickets have several advanced options including password-protection and expiration dates. For more information about tickets, refer to My WebSpace - Tickets Overview.

To email the Intellilink address of a file:

1. Navigate to the file for which you wish to email the URL.
2. You can either click on the Manage icon for the respective file and then click on the "Email" button from the top toolbar. Or you may select the checkbox of the respective file from the directory listing and choose the "Email" button from the top toolbar. (The primary advantage of emailing from the directory listing is the ability to email more than one file or directory at a time.)
3. The default for sending a link is the Intellilink or short URL so you can simply select "Email" again on the Email page.
4. The system automatically opens a new email message, using your exsiting email client, with the chosen URL pasted into it.
5. Once you finish writing and sending the appropriate email, return to your browser window.

To email the long address (or full URL) of a file:

When using this option, please keep in mind that the email link will only open the file. Your user will not be able to edit and upload the file by using the full url of a file in a web browser. If they would like to have full write access, they will need to access their account and then create bookmark for this file path.

1. Navigate to the file for which you wish to email the URL.
2. You can either click on the Manage icon for the respective file and then click on the "Email" button from the top toolbar. Or you may select the checkbox of the respective file from the directory listing and choose the "Email" button from the top toolbar. (The primary advantage of emailing from the directory listing is the ability to email more than one file or directory at a time.)
3. On the Email page, select the "Advanced Link Options" button.
4. Next, check off the "Send Long URL instead of Intellilink" checkbox and select the "Email" button at the bottom of the page.
5. The system automatically opens a new email message, using your existing email client, with the chosen URL pasted into it.
6. Once you finish writing and sending the appropriate email, return to your browser window.

To email a Ticket to a file

1. Navigate to the file for which you wish to email the URL.
2. You can either click on the Manage icon for the respective file and then click on the "Email" button from the top toolbar. Or you may select the checkbox of the respective file from the directory listing and choose the "Email" button from the top toolbar. (The primary advantage of emailing from the directory listing is the ability to email more than one file or directory at a time.)
3. On the Email page, change the type of link from "Link" to "Ticket".
4. Next, if you would like to change the advanced options, click on the "Advanced Link Options" and use the help from the My WebSpace - Tickets Overview section. Should you choose to accept the defaults, your ticket will be Read-only access, expire in 30 days, and will not have password-protection. Additionally, the system will automatically generate a name for your ticket which will appear in your Sharing table of the corresponding file, files, or directory.
5. Next, select the "Email" button at the bottom of the page.
6. The system automatically opens a new email message, using your existing email client, with the chosen URL pasted into it.
7. Once you finish writing and sending the appropriate email, return to your browser window.

For further information on uploading files, please see My WebSpace - Basic File Management.