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e-Reimbursement - Errors when splitting expenses with UW Foundation funds

Approvers and Auditors may encounter funding errors when attempting to approve or save Expense Reports containing expenses charged against Foundation funds. This document explains why.

Background

It is sometimes necessary for an expense item to be charged (wholly or partially) against UW Foundation funds. This is done by changing the account code to 6240, as described at http://www.bussvc.wisc.edu/acct/TEWeb/reimbursement/policyprocedure/foundation.html.

Solution

When changing the account code to 6240, you should ensure that the rest of the funding string is valid. e-Reimbursement still verifies whether the funding string is correct for expense items being billed against Foundation funds, and Approvers/Auditors will encounter edit errors when attempting to approve or save an Expense Report with invalid funding even if it is wholly or partially charged against Foundation funds.