This procedures explains the purpose of the state and local service fields on the job data pages and how to update this information as well as how to maintain the Benefit Service Date which is directly related to WRS State and Local Service.
An employee's prior WRS state and local service must be entered into HRS before an employee's eligibility for benefits can be determined. Previous state and/or local service determines when an employee's benefits can begin and in some instances determinew when the employee is eligible for UW contributions toward insurance premiums. HR or Benefits Administrators will have to input this information timely so that an employee can enroll.
An automated process will send an electronic request to the Employe Trust Funds (ETF) One-Net system and if there is no match on the ssn transmitted, the automated process will populate both the WRS state and local service fields with "0". If there is a match on the ssn that is transmitted, the employee's name will be printed on a report which will require a manual lookup on the ETF One-Net system.
An employees "Benefit Service Date" on the job information pages is related to the WRS prior state and local service. For a new employee the Benefit Service Date will be their WRS start date. When an employee transfers to the UW from another state agency, the Benefit Service Date must reflect the amount of WRS state and/or local service to ensure that benefits begin and Employer contribution begin at the correct time.
The Benefit Service Date is used for two purposes:
--date will determine when a classified employee is eligible for the employer share toward health insurance premiums
--date will determine when an unclassified employee is eligible for the emploeyr share toward income continuation insurance premiums
The Benefit Service Date should be changed only in two instances:
It is critical that the manual look up of previous WRS state and local service be done timely as many new hires have a very limited amount of time within which to apply for benefits.
Authorization needed from ETF in order to access information from the WRS One-Net system. An Authorization form must be submitted to ETF in order to obtain access to this system.
Receive WRS Prior Service Report and look up employee's social security number in HRS as to access information on the ETF One-Net, the employee's social security number is needed.
From the Biographical Details Page obtain social security number:
Look up WRS Prior State and/or Local Service on ETF One-Net System:
Enter WRS Prior State and or Local Service into HRS:
From Search listing click on the employee name to be processed, Job Data page will open.
Maintaining Benefit Service Date:
|Keywords:||state service, local service, WRS prior service, benefit service date, ETF, OneNet, Lookup, Benefits, Tab, Benefit Tab, WRS hire rehire||Doc ID:||17694|
|Owner:||Brenda W.||Group:||Human Resource System (HRS)|
|Created:||2011-03-28 18:00 CST||Updated:||2015-02-11 09:51 CST|
|Sites:||Human Resource System (HRS)|
|Feedback:||1 0 Comment Suggest a new document|