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WiscCal (Web) - Access Rights

This document explains access rights (designate rights), and how to specify or change them in WiscCal via the web client.

By default, times for entries in your agenda can be seen. When another user looks at your agenda, they see only blocks of time with no other information associated with the time block. By default you can be invited by other people to meetings, etc. These settings can be altered for all users (by choosing new settings with "Default: any unlisted user" selected). You may also add specific people to your access list and then give them individually the access rights you desire.

To view or change the 'Access Rights':

1. Login to WiscCal with the specific user/role based account.
2. Click on Edit Access Rights button - .
3. Type the name of the user/role based account you wish to change access rights for and click Find. The search results will appear in the box below. If you have already altered the access rights for a person, their name should appear in the box without have to perform a search.
4. Select the name of the user you wish to edit then click Edit Access Rights button. There are three areas you can modify a person's rights:
   Viewing
   Designate
   Scheduling

   Note: if you do not see any options to change, then click on the Customize button.

Viewing

There are three levels of viewing access rights (for Meetings, Day Events, and Notes) that can be set:

• None: The user will not see the entry.
• View Entries: The user can view all information for the entry type.
• View times only: The user can only view the start and end time of the of the entry type.

There are two levels of viewing tasks access rights (for Tasks) that can be set:

• None: The user will not see the entry.
• View: The user can view all information for the entry type.

Designate

There are four levels of designate right access that can be set:

• None: The user has no change rights for the entry type.
• Modify: The user can change/modify any of your Meetings, Day Events, Tasks, or Notes types.
• View/Reply: The user can view/reply to any of your Meetings, Day Events, or Notes types.
• View times only: The user can only view the start and end time of the Meetings, Day Events, or Notes (and cannot view tasks).

Note: You cannot change any of your designate rights when you have "Default: Any unlisted person." selected.

Scheduling

There are two levels of scheduling access rights that can be set:

• Checked > Can invite you to Entries: The user can invite you.
• Unchecked > Can invite you to Entries: The user cannot invite you.

Specifying Access Rights

To change any of the 'Access Rights', find and select the user you want to change the rights for and click on the Edit Access Rights button. Then click on the Customize button for the section you want to modify.

Note: If you are editing Default: Any unlisted user, simply select the radio button with the appropriate access right (there is no Customize button).

Once you have finished making changes click OK.

You can now notify the user(s) that they have been granted additional rights to the specific agenda/calendar (user/role based account) you were logged in as.