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WiscCal (Desktop/Native)- Access Rights

Access rights control how much of your Agenda (calendar) information other users can view and edit.

By default, times for entries in your agenda can be seen. When another user looks at your agenda, they see only blocks of time with no other information associated with the time block. By default you can be invited by other people to meetings, etc. These settings can be altered for all users (by choosing new settings with "Default: any unlisted user" selected). You may also add specific people to your access list and then give them individually the access rights you desire.

To view or change the 'Access Rights', log into the specific user/resource/role based account and go to 'Tools | Access Rights...' menu.

There are types of access rights which you can modify:

* The use of this feature currently only exists within Oracle Calendar client for Windows!

Specifying Access Rights

Designate

There are four levels of designate right access that can be set:

• None/No designate rights: The user has no change rights for the entry type.
• Modify/Full designate rights: The user can change/modify any of your Meetings, Day Events, Tasks, or Notes types.
• View/Reply: The user can view/reply to any of your Meetings, Day Events, or Notes types.
• View times only: The user can only view the start and end time of the Meetings, Day Events, or Notes (and cannot view tasks).

IMPORTANT: You cannot change any of your designate rights when you have "Default: Any unlisted person." selected.

Viewing

There are three levels of viewing access rights (for Meetings, Day Events, and Notes) that can be set:

• None/No viewing rights: The user will not see the entry.
• View Entries/Full viewing rights: The user can view all information for the entry type.
• View times only: The user can only view the start and end time of the of the entry type.

Viewing Tasks

There are two levels of viewing tasks access rights (for Tasks) that can be set:

• None/No viewing rights: The user will not see the entry.
• Full viewing rights: The user can view all information for the entry type.

Scheduling

There are two levels of scheduling access rights that can be set:

• Checked Can invite you to Entries: The user can invite you.
• Unchecked Can invite you to Entries: The user cannot invite you.

Note: if you receive the following error: "you do not have permission to invite the following people or resources", then the user or resource you are attempting to invite must have the Checked Can invite you to Entries checked for your account.

Address Book

The default is 'No viewing rights'. You can give someone viewing or modify rights to your addessbook.

Specifying Access Rights

To change any of the 'Access Rights', perform the following:

1. From the 'Access Rights' window, type the name of the person you wish to change access rights for. Note: If the person is already listed in the box, just go to the next step. If you do not know how to spell their name, use the magnifying glass to perform an advanced search. After finding and selecting the person, their name should appear in the box.
2. Select the name of the user you wish to edit by clicking once on their name.
3. Click on the tab which you want to modify and make the appropriate changes.
4. Once you have finished making changes click OK.

You can now notify the user(s) that they have been granted additional rights to the specific agenda/calendar (user/resource/role based account).