Applicable To

All new employees (who have not previously activated a UW-Madison NetID).

Background

• A NetID grants access to online systems and services at UW-Madison
• The NetID includes a unique username (assigned by the university) and a password (created by user).
• To activate a NetID, a user must enter their date of birth and an activation key.
• New employees will receive their NetID activation key in an email from asu.exthr@ohr.wisc.edu.
• If you have not received your NetID activation key, please email hr@extension.wisc.edu. 

Instructions

Follow these instructions to activate your NetID:

NetID - Activating Your Account 

Get Help

For assistance with activation, contact the DoIT Help Desk.

Applicable To

All new employees (Who have already activated their NetID).

Background

• Once a new employee has activated their UW-Madison NetID they need to enroll and register a device for multi-factor authentication (MFA).
• MFA adds an extra layer of security, combining the NetID and password with a smartphone, tablet, token/fob to verify an individual's identity.
• New employees are required to use MFA-Duo on their start date.

Instructions

Follow the instructions under "New Employee Information" (Steps 1-3) to complete enrollment and registration.

DoIT - MFA-Duo - Information for Extension Employees 

Get Help

Log In

Change Preferred Name

Applicable To

All new employees

Background

• UW-Madison requires all employees to have direct deposit setup.
• New employees can enter direct deposit information using the Payroll Information module in MyUW.
• A Payroll and Benefits coordinator at the UW-Madison Administrative Services Unit (ASU) will send new employees information about setting up direct deposit.

Instructions

• Follow the detailed instructions under Submitting your Direct Deposit Information.

Applicable To

All new employees

Background

• New employees who do not have an electronic Form I-9 on file with UW-Madison will receive an email from their Payroll and Benefits coordinator with a link to the electronic I-9 system, instructions to complete Section 1, and information regarding completing their I-9.
• There will be a link and login information to to complete the form with GIS (Compli-9).
• Employees returning to a job within 3 years of completing an I-9 may not have to complete a new I-9.
• If you have not received this information, please email asu.payrollbenefits@ohr.wisc.edu.

Applicable To

All new employees

Background

• A Payroll and Benefits coordinator at the UW-Madison Administrative Services Unit (ASU) will send new employees information regarding completing their federal and state W-4s.
• If you have not received this information, please email asu.payrollbenefits@ohr.wisc.edu.

Instructions

• New employees can enter W-4 information using the Payroll Information module in MyUW.
• A Paper W-4 Form can also be found under New Employees - Employee Tax Withholding.
  • If you wish to utilize a paper form, if should be submitted when you complete I-9 verification with the trained GIS employee in your area.

Get Help

Applicable To

All new employees

Instructions

• Gather all required documentation for your first day.
  • Original acceptable documentation for I-9.
  • Completed W-4 forms (state and federal).
  • An electronic copy of your drafted biography.
• Review schedule for your first day
  • Plan ahead for work location, travel time, and parking (if applicable)
  • Check email for any meeting invites 

If you are unsure which Benefits 101 Seminar to attend, please contact asu.payrollbenefits@ohr.wisc.edu.

Academic Staff, Faculty, Limited Appointees, University Staff

Background

• Sign up for this seminar within your first 30 days of employment using the link below.
• There is a 30-day enrollment period in which benefits elections are made. This seminar will provide new WRS employees at UW-Madison with benefit plan information to inform their decisions.

Instructions

1. Head to UW-Madison Benefits Services - Benefits Education.
2. Select an event date and time that works for you! (if you are not based on campus, you will need to select the WebEx version).
3. Click "Login & Register".
4. Login with your UW-Madison NetID and password.
5. Click "Confirm Registration".
6. Attend the event via Webex!

Get Help

Academic Staff, Faculty, Limited Appointees, University Staff

• Employees who are unable to attend a Benefits 101 Seminar can find recordings on OHR's YouTube channel.
• Review UW-Madison New Employee Benefits Summary
• Review benefits with ALEX (Alex: Your Personalized Online Benefits Counselor).
• Review benefits enrollment information and forms

Short-Term Academic Staff, Graduate Assistants, Employees-in-Training, Fellows & Scholars

The University of Wisconsin (UW) is required to provide all employees with a Notice of the availability of the Health Insurance Marketplace Coverage Options. The Notice is available on the University of Wisconsin System health benefits website at https://www.wisconsin.edu/ohrwd/download/aca(3)/notice.pdf.