Using the Wizard tool in EMS to enter a reservation
To enter a room reservation directly in EMS, start by logging in to the EMS Windows Client application.
Verify the room is open during the time(s) you wish to reserve, either by checking the schedule using "Book" in EMS or by logging in to the EMS web interface and checking the room's schedule.
Click on Wizard
Using the Calendar, select which day(s) you wish reserve the room for:
When the date(s), room, time, and status are set, click the Next button:
Fill in the Event Name and select an Event Type:
Click on the magnifying glass next to the Group field:
This will bring up the Group lookup form. This form is set to limit the list to 1000 results (there are currently over 5000 groups), so click on Options, then select 10000 and click Ok:
If there is a particular group you wish to use, search for and select that. If not, search for "UW Madison" and double-click the option listed as "UW Madison" with the group type of "Non-Departmental":
Fill in the name and email address of the primary contact for the event using the "Temp Contact" and "Email Address" blanks. If you have a second contact, you can put that in the "Onsite Contact" entry. You will first need to change the drop down list to "(temporary contact)". You will also need to select a Setup Type and Count. A finished form will like similar to this:
This should display a screen similar to the one below:
Click the Finish button to complete the reservation.
The person that was entered as the contact for the event will NOT automatically get a confirmation email. If you wish to send them a confirmation message, you can do so with your email client, or if you want to do it from inside EMS, then you can do the following.
Make sure the main (top) entry of the reservation request is selected:
Click on the Confirmation button
Depending on when/how your EMS account was set up, Outlook or an EMS email prompt should now open. Edit the message as needed, and click Send when it is ready to be sent: