New L&S Funding String for S&E and Student Hourly Allocations starting Fiscal Year 2021

New Funding String for S&S and Student Hourly Allocations starting Fiscal Year 2021

Starting FY21:  131 – 48XX06 is the funding string for services and supplies AND student hourly and capital, with a few select exceptions.

Starting with FY21, the non-salary budgets for services & supplies (S&S), capital (for units with capital allocations in budget build) and student hourly have been combined and placed in 131 – 48XX06, with a few exceptions (see note below). Effective July 1, 2020, units should no longer use 101-48XX00 for S&S expenses.

As a result of these changes, funding strings used for default funding on campus systems will need to be updated.  L&S has taken steps to facilitate the mass update of default funding strings in several campus systems to reflect the FY21 change from fund 101 to 131.  You do not need to take any action to update default funding for the following: P-Card, Shop@UW and Physical Plant accounts (B#s).  

However, you will need to take action to update default funding for other campus systems not referenced above, including DoIT #s, Fleet Car, Transportation Services, Copy Centers and other internal billing locations, through the appropriate tool (DoIT Number Access, Financial Management Portal, etc.).  

Please feel free to contact the L&S Budget Office with funding questions or your representative in the L&S Business Office for guidance and help on how to make these changes. 

NOTE:  If departments have existing separate non-salary allocations for museums, labs, and similar structures, fund 131 was added to the non-salary sub-departments (department ID), with student hourly budgets added to the S&S sub-departments. Departments with questions about these types of allocations should contact the L&S Budget Office.

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Keywords:funding, budget, student hourly, supply, supplies, FY21, FY2021   Doc ID:102802
Owner:Kesha W.Group:L&S Administrative Gateway
Created:2020-06-04 10:46 CDTUpdated:2020-07-06 09:18 CDT
Sites:L&S Administrative Gateway
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