WiscWeb - Export Entries from Gravity Forms

Submissions of your Gravity Forms forms are known as "entries." You can export these entries and save them locally. Or, you can import them into a different WordPress website.

In this document:


Users of Gravity Forms may find themselves in need of exporting entries to a form for various reasons including importing into another system or backing up the data from the form to an external source such as Google Sheets.

Review existing Gravity Forms entries

You are able to access existing entries that have been submitted via your Gravity Forms by following these steps:

  1. While logged in to your site dashboard, hover your mouse over the Forms menu option on the left and choose Entries.

    Path to get to a form's entries

  2. Within the Entries section, click on the dropdown at the top of the page to choose the form you would like to review.

    Choosing the form you want to review

  3. The list that appears will contain all entries made for this form. You can review the entries, delete them, or update them as necessary.

    Full list of entries for this form

Exporting your Gravity Forms entries

You must first select the form that you want to export the entries from.

  1. Hover your mouse over the Forms entry on the left, and click Import/Export.

    Access the Import and Export section within Gravity Forms

  2. On the left, be sure that you have Export Entries selected, and then choose the form you want to export the entries from in the drop down to the right.

    Choosing the form you want to export entries from

  3. Next, choose the fields from the form (both ones that you created and some that are automatic) that you would like be a part of the exported file.

    Choosing the fields you want to be included in the export

  4. Below, you can add Conditional Logic to the export, as well as choosing a range of dates with the Select Date Range option.

    Conditional Logic, Date Range, and Download button options

  5. Once you have set up the export, click Download Export File and the file will be downloaded locally to your device as a comma-separated values (.CSV) file.


  • To view the exported entries, you must open them with an application that can read a CSV file (for example, Microsoft Excel).

Keywordscsv, spreadsheet, submissions, entry, export, entries, gravity forms, plugin, submissions   Doc ID102914
OwnerMatt G.GroupWiscWeb
Created2020-06-09 14:34:44Updated2023-05-12 15:51:26
SitesDoIT Help Desk, WiscWeb
Feedback  1   1