Zoom Tips

Webpage Vs Desktop

• Webpage -- allows breakout groups and polling, recording needs to be turned on in settings (see below)
• Desktop app -- allows recording, no breakout groups or polling
• MS Teams plugin -- allows recording, creates zoom sessions with no start/stop (can be re-used indefinitely)

Zoom:

• basic start page: https://uwmadison.zoom.us/
• see meetings: https://uwmadison.zoom.us/meeting#/upcoming
• see profile (settings): https://uwmadison.zoom.us/profile
  

Login in (go to link above first):

• You can use google if you use your netid@wisc.edu
• Recommended SSO --  domain is uwmadison; then sign in as normal to the UW login and MFA pages.

Some good documentation:

• https://fyi.extension.wisc.edu/edtech/zoom/zoom-help/
• https://kb.wisc.edu/search.php?q=zoom (full list of topics)

Hands --

• hosts & co-hosts can't raise hands, they can lower hands
• have to click the "participants" so that you can see the participant list, then at the bottom there are buttons for raise hands, mute, etc
  

Your Profile

• Use your NetID@wisc.edu email address (not your first.lastname@wisc.edu).  Zoom doesn't understand the first.last@wisc.edu so using your netid@wisc.edu will help keep confusion to a minimum.

Templates

• Recommended to create a template -- set the settings as recommended in the next section, and use to create a template to make for quick meeting setup in the future (click on meeting to get meeting info -- not edit -- and save as template is an option)

Settings

• Enable Join before host
• Mute participants on entry
• Only authenticated users can join
• Use waiting room or passcode (or both) security code is recommended for classes without waiting room (avoids lots of clicking).
• default video to off both host and participants (turn on after joining)
• Audio -- both (allows both telephone and computer audio)
• see note below on Hosts
• NOTE: If using the MS Teams plugin (not recommended) set the start recording option as desired.

Recordings

• Are automatically deleted after 30 days.  Need to move them to Kaltura to be available for the full semester.

Hosts

• recommended for non-class meetings
• Can add alternate hosts, but need to use netid@wisc.edu (for instructors & staff, this is different than first.lastname@wisc.edu preferred addresses)

Webinars

• Contact help@law.wisc.edu -- DoIT has licenses but they are allocated on as needed basis. We'll assist you in obtaining them.

Schedule Meetings/Classes

• Add Outlook integration to make scheduling easier
• Zoom also has a MS Teams plugin, however, it isn't fully featured and not recommended.

Sharing an iPad -- need to enable screen sharing

Muting -- you can disallow participants from unmuting themselves --

How to turn on Recording (local)

more to come