UW-Madison Zoom - Scheduling a Zoom Meeting on behalf of another account

There are times when you are required to create a Zoom meeting on behalf-of another account/user where they are the host/owner of the Zoom meeting. This article provides instructions on how to configure the host account and steps to create the Zoom meeting.

Topics


Host will need to grant Scheduling Privileges

This will allow another user to create Zoom meetings on behalf of another user (host).

As the host:

  1. Go to https://uwmadison.zoom.us.
  2. Click on Sign in.
  3. If you are redirected to UW-Madison NetID login page, please enter your NetID and password credentials. Upon sign in you will be taken to your Personal account page.
  4. Click Settings within your "Personal" section.
  5. Under "Meeting", click Other.
  6. Scroll down to "Schedule Privilege" section.
  7. Click + sign next to "Assign scheduling privilege to".
  8. Enter the email address of the user you want to grant the ability to create Zoom meetings on your behalf.

    Important: Email address must be in the following format.

    • User/NetID Account: must be in following format - netid@wisc.edu.
    • Service Account: must be in following format - name_domain@wisc.edu.
  9. Click Assign. It may take a couple hours for this setting to take.

    If you enter an address which does not exist, you will receive the following error: "Cannot find the user in your account." Please confirm the email address is valid and is entered in the correct format. Note: The email address you are adding must be a UW-Madison Zoom account/user.

Schedule a Meeting on behalf-of another user

Before proceeding, make sure the host/owner has granted you scheduling privileges per instructions above.

Zoom Web Portal client:

  1. Go to https://uwmadison.zoom.us.
  2. Click on Sign in.
  3. If you are redirected to UW-Madison NetID login page, please enter your NetID and password credentials. Upon sign in you will be taken to your Personal account page.
  4. Click Meetings within your "Personal" section.
  5. Click Schedule a Meeting button.
  6. In addition to entering the required details/information for the meeting, make sure to select the host you are creating the meeting for from the "Schedule For" select box. The host name should appear in this select box.
  7. Click Save button to create the meeting.

Zoom Desktop client:

Instruction coming soon.

Return to the top

Modify a Meeting on behalf-of another user

Original meeting was created using Zoom Web Portal client:

  1. Go to https://uwmadison.zoom.us.
  2. Click on Sign in.
  3. If you are redirected to UW-Madison NetID login page, please enter your NetID and password credentials. If prompted, select the account you want to access. You will be taken to your Personal account page.
  4. Click Meetings within your "Personal" section.
  5. Choose the user/host from the user select box for which you created the meeting for - this defaults to "Myself".
  6. Hover over the desired meeting and click Edit button.
  7. Make the desired changes then click Save button.

Return to the top

See Also:




Keywords:uw madison zoom education web portal desktop client schedule scheduling meetings outlook access add-in alternative host privileges permissions invite invitation attendees participants manage managing share windows macos   Doc ID:106258
Owner:Zoom S.Group:Zoom
Created:2020-09-30 07:30 CSTUpdated:2020-11-16 15:54 CST
Sites:DoIT Help Desk, Office 365, Zoom
Feedback:  0   0