Procedure Statement

This procedure outlines the steps for requesting, obtaining, and returning keys for the Science Hall building and specific offices, student lounges or storage areas.

Responsible Office:

Nelson Administrative Services (NAS)

Contact:

Robin Higgins, Dean's Office Business Manager, rkhiggins@wisc.edu 

Who is Affected by This Procedure?

Nelson Institute faculty, staff, and students requiring key access to Science Hall (requester, key-holder)

Dean's Office Business Manager

Procedure Detail

The requester will determine what building/rooms access is required.

The requester will send an email to the Dean's Office Business Manager, rkhiggins@wisc.edu, requesting keys for the required building/rooms.

The Dean's Office Business Manager will let the requester know when the keys are ready to be picked up in the office.

A key issue form will be read, completed and signed by the requester with the Dean's Office Business Manager as a signature witness.

If keys are lost or stolen, the key-holder must inform the Dean's Office Business Manager in a timely manner. The key-holder may be responsible for the expenses incurred in changing locks and reissuing new keys.

The key-holder shall return all keys in a timely manner to the Dean's Office Business Manager upon termination of employment with the Nelson Institute or when building/room access is no longer needed.

Roles and Responsibilities

Requester and key-holder: responsible for requesting keys to the building/rooms where access is needed; protecting issued keys from being lost or stolen; returning keys upon termination of employment with the Nelson Institute or when no longer needed.

Dean's Office Business Manager: responsible for issuing keys to requesters; maintaining key management system and accountability for all keys issued; liaison with campus lock shop.

Related Policy, if applicable: 

Campus Master Key Control https://policy.wisc.edu/library/UW-401