Hiring - Recruitment - Pre-Recruitment - Submit Materials to Extension HR

Hiring Managers must submit the completed Request to Fill (RTF) and Screening Tool to hr@extension.wisc.edu. They should also copy (cc) necessary individuals to keep them in the loop regarding the recruitment. Extension HR will review the RTF and screening tool and circulate for divisional approval.

1) Verify that ALL Pre-Submission Requirements are Complete

Hiring - Recruitment - Pre-Recruitment - Requirements

2) Submit Materials to Extension HR

Determine Necessary Cc's

When you submit the completed materials to Extension HR, you should also copy (Cc) individuals who should know that you are submitting materials to move forward with the recruitment. Who you Cc depends on which position you are hiring. Please review the approvals for the type of position you are recruiting. 

County-Based Educator Position

4-H Program Educator (Previously Coordinator)

Area Extension Director, Program Manager, Assistant Program Manager, Institute Director, Associate Dean, Assistant Dean, Extension HR, Chief Financial Officer

[Program] Program Educator (Previously Coordinator)

Area Extension Director, Program Manager, Institute Director, Associate Dean, Assistant Dean, Extension HR, Chief Financial Officer

[Institute] Extension Educator

Area Extension Director, Program Manager, Institute Director, Associate Dean, Assistant Dean, Extension HR, Chief Financial Officer

[Topic or Program] Associate Extension Educator

Area Extension Director, Program Manager, Institute Director, Associate Dean, Assistant Dean, Extension HR, Chief Financial Officer

Administrative Operations Support

Area Extension Director, Assistant Dean, Extension HR, Chief Financial Officer

FoodWIse Positions

Nutrition Coordinator

Regional Program Manager, Program Manager, Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Nutrition Program Administrator

Regional Program Manager, Program Manager, Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Nutrition Teaching Coordinator

Regional Program Manager, Program Manager, Supervisor (Coordinator/Administrator), Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Healthy Community Coordinator

Regional Program Manager, Program Manager, Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Nutrition Educator

Regional Program Manager, Program Manager, Supervisor (Coordinator/Administrator), Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Office Operations Support (County-Based)

Regional Program Manager, Program Manager, Supervisor (Coordinator/Administrator), Institute Director, Assistant Dean, Extension HR, Chief Financial Officer

Regional Program Manager

Program Manager, Institute Director, Associate Dean, Extension HR, Chief Financial Officer

Office Operations Support (State Office)

Program Manager, Institute Director, Associate Dean, Extension HR, Chief Financial Officer

State Specialist

Program Manager, Institute Director, Associate Dean, Extension HR, Chief Financial Officer

Graduate Assistant/Program Assistant

Hiring - Graduate Assistant - Start Here

All Other Recruitments (AS/US/LI)

Dean & Director (Hiring Manager)

Extension HR, Chief Financial Officer

Associate Dean (Hiring Manager)

Dean & Director, Extension HR, Chief Financial Officer

Institute Director (Hiring Manager)

Associate Dean, Extension HR, Chief Financial Officer

Program Manager (Hiring Manager)

Institute Director, Associate Dean, Extension HR, Chief Financial Officer

Assistant Dean (Hiring Manager)

Associate Dean of Operations, Extension HR, Chief Financial Officer

Area Extension Director (Hiring Manager)

Assistant Dean, Extension HR, Chief Financial Officer 

Operations Director (Hiring Manager)

Associate Dean of Operations, Extension HR, Chief Financial Officer

Other Hiring Manager/Supervisor

Supervisor (Reports To), Budgetary Authority (e.g. Institute Director), Extension HR, Chief Financial Officer

Leadership Positions

Associate Dean

Dean & Director, Extension HR, Chief Financial Officer

Institute Director

Associate Dean, Extension HR, Chief Financial Officer

Operations Director

Associate Dean of Operations, Extension HR, Chief Financial Officer

Assistant Dean

Associate Dean of Operations, Extension HR, Chief Financial Officer

Program Manager

Institute Director, Associate Dean, Extension HR, Chief Financial Officer

Area Extension Director

Assistant Dean, Associate Dean of Operations, Extension HR, Chief Financial Officer

Send Completed Materials

Submit the following completed materials to hr@extension.wisc.edu (and make sure to include Cc's):

  1. Request to Fill (Hiring - Recruitment - Pre-Recruitment - Create Request to Fill (RTF))
  2. Screening Tool (Hiring - Recruitment - Pre-Recruitment - Create Screening Tool)
Extension HR will review the submitted materials and will circulate for divisional approval.

3) Extension HR will Circulate for Approval

Extension HR will review the submitted materials and will circulate for divisional approval using DocuSign.

If you have any questions, please contact hr@extension.wisc.edu. 


Keywords:
ASU RTF Request to Fill Screening Tool Approvals 
Doc ID:
106567
Owned by:
Nathaniel S. in Extension Handbook
Created:
2020-10-09
Updated:
2022-12-13
Sites:
Extension Handbook