Overview

Detailed information about running an Unofficial Transcript in SIS for staff.

In order to run an unofficial transcript in SIS, you need SIS access to SR_UTRAN.

Requesting Unofficial Transcripts

To request Unofficial Transcripts to view, save, or print, follow the steps below.

Step 1

Navigate to: Student Records WorkCenter > Request Unofficial Transcript.

Tip: Menu navigation: > Records and Enrollment > Transcripts > Request Transcript Report

Tip: Set a favorite to this page using Navigator: > Records and Enrollment > Transcripts > Request Transcript Report, Add To, Favorites.

Step 2

Select "Add a New Value."

Step 3

If needed, select "Transcript Request Detail."

Tip: To set the Transcript Request Detail tab as your default starting page (which you only have to do once):

1. Select "Personalize Page" in the upper right.
2. Check "Put this page in front (the current tab) when I come into this component."
3. Select "OK."

Step 4

Enter the student's SIS ID and press the tab key, or select the SIS ID lookup to search by Campus ID or first name and last name.

Note: If a student has a service indicator that impacts records, you will see a message. Select "OK" to continue.

Step 5

Enter the number of copies desired.

Step 6

If you would like to request an unofficial transcript for an additional student, select the "+" to add a row, then repeat steps 4 and 5.

Step 7

Click "Process Request." You will see the processing icon in the upper right, followed by the "saved" icon. You will then see the enabled "View Report" link.

Step 8

If you want to view and/or print an individual student's unofficial transcript, select "View Report." The unofficial transcript will download or open in a new browser tab. You will then be able to save or print the unofficial transcript.

Step 9

If you want to view and/or print unofficial transcripts for all listed students:

1. Select "Print." You will see the processing icon in the upper right, followed by the "saved" icon.
2. Select "Report Manager." You may need to select "Refresh" to view the .pdf file.
3. Select the .pdf file. The unofficial transcripts for all students included in the request will download or open in a new browser tab.
4. You can then view, save, or print.
   1. Tip: See geBLC Decoder.
5. Close the document when finished, then select "Go Back to Request Transcript Report."

Viewing Previously Requested Unofficial Transcripts

To view UW unofficial transcripts previously requested, follow the steps below.

Step 1

If you are already on the Transcript Request Detail or Header page, select "Update/Display."  

Otherwise, navigate to: Student Records WorkCenter > Request Unofficial Transcript.

Tip: Menu navigation: > Records and Enrollment > Transcripts > Request Transcript Report

Step 2

If you want to view a list of all unofficial transcripts you have requested, enter your SIS ID into the User ID field and select "Search." Continue to Step 4.

Step 3

If you want to see a list of all unofficial transcripts that have been requested for a certain student, enter the student’s SIS ID into the ID field and select "Search." Matching search results will display below the search criteria fields.

Tip: Select ID lookup to search by campus ID or first name and last name.

Step 4

Select the desired row to open the unofficial transcript generated at that point in time.

Step 5

If needed, select "Transcript Request Detail."

Step 6

Select "View Report" on the desired row. The unofficial transcript will download or open in a new browser tab.

Step 7

You can then view, save, or print.

Step 8

Close when done.

Step 9

If you want to select a different item, select "Return to Search" and repeat steps 4-8.