Lumen Program: Basic Information Section

Series of linked KnowledgeBase documents that includes instructions for accessing and completing the form, start to finish. This document provides direction for completing the fields in the Basic Information section of new and change proposals.

Following are the questions/fields in this section, details on each field, and tips and guidance for completing the question/field. The questions/fields are listed in the order they appear on the form. Each will display, be hidden, or be disabled depending on the nature of the proposal. 

Program State

  • Proposal Type: Change (No/>50%)
  • Required Field: Yes
  • Question Type: Dropdown List
    • Active
    • Suspend Admissions
    • Suspend, will be discontinued
    • Discontinued
    • Reactivate
  • Help Button Text (?): Link to this KB document

The program state gives information on whether the program is active (i.e., open for enrollment) or in another state related to enrollment. When changing the state of the program via the Lumen form, additional questions on the form will be presented to allow the proposer to elaborate on the plans. Following are more details on each program status option:

  • Active: The academic program is active and open for new enrollment. Most programs are in an active state.
  • Suspend Admissions: No new students are allowed to enroll, but currently enrolled students are allowed to continue in the academic program. The program will be required to submit a proposal to reactivate or discontinue. Please note, this is not the option to choose for programs identifying as non-admitting master's programs; there is a separate question on the form with which to make that designation.
  • Suspend, will be discontinued: The academic program will be discontinued. No new students are allowed to declare, but currently enrolled students are allowed to continue in the academic program until the discontinuation term as defined subsequently on the form.
  • Discontinued: The academic program will be discontinued in the selected discontinuation term as defined subsequently on the form.
  • Reactivate: An academic program with suspended admissions proposes to reopen admissions and return to the active state. This is only available on programs currently in a Suspend Admissions state; Discontinued programs cannot be reactivated.

Type of Program

  • Proposal Type: Change (No/>50%)
  • Required Field: Yes
  • Question Type: Dropdown List
    • Degree/Major 
    • Certificate
    • Honors Program (Undergraduate only)
    • Minor (PhD and BSE only)
    • Educator Certification
    • Named Option
    • Capstone Certificate (Special only)
    • Non-Degree Program (Special only)
    • Non-Degree Track (Special only)
  • Help Button Text (?): Link to this KB document

This question is very important as most subsequent form questions/fields are based on the response to the type of program being proposed or changed. Following are more details on each program type option:

  • Degree/Major: The degree/major represents a student's primary area of study.
  • Certificate: A certificate program is a designated set of for-credit courses focused upon a specific topic or theme. Certificates give students the opportunity to pursue a subject of interest in a formalized way and to have completion of the course of study recognized on the student’s UW-Madison transcript. Certificates add opportunities for flexibility not available in majors and degrees.
  • Honors Program (Undergraduate only): An honors program is a rigorous course of study within a student's degree/major (Honors in the Major) or school/college (e.g. Honors in the Liberal Arts, Honors in Research).
  • Minor (PhD and BSE only): A doctoral minor is a 9-12 credit program designed to meet the breadth requirement of a doctoral degree at UW-Madison. Teaching minors are academic programs that are specifically associated with Bachelor of Science-Education degree/majors and the BS-Physical Education offered by the School of Education; they are not available to students enrolled in other degree programs nor for association with other degree programs at UW-Madison.
  • Educator Certification: Educator certification programs provide a sequence of classes and other experiences that lead to recommendation for licensure in a particular subject area or administrative field.
  • Named Option: A named option is a formally documented subplan within an academic major program. Named options serve as a convenient way to distinguish a distinct curriculum or delivery format within a major. A named option is not a new degree or major. Authorization by the Board of Regents to deliver an academic program is at the degree/major level.
  • Capstone Certificate (Special only): For University Special (i.e., non-degree seeking) students who hold a bachelor’s degree or equivalent, a capstone certificate is designed to "cap off" undergraduate educational experience or to offer a focused professionally oriented educational experience.
  • Non-Degree Program (Special only): A non-degree program houses students participating in for-credit academic experiences that do not lead an award.
  • Non-Degree Track (Special only): A non-degree track is a formally documented sub-plan of a non-degree program. There is no formal curriculum associated with non-degree tracks. 

Parent Program:

Parent Audience:

Parent Home Department: 

Parent School or College: 

Who is the audience?

Home Department


The program will be governed by the home department/academic unit as specified. Will an additional coordinating or oversight committee be established for the program?

Parent is in the Graduate School:

Is this in the Graduate School?

SIS Code:

SIS Description: 

Transcript Title: 

Named Options:

Does the parent program offer this as an additional major as well?

Roles by Responsibility: List one person for each role in the drop down list. Use the green + to create additional boxes.

List the departments that have vested interest in the proposal.

Are all program reviews in the home academic unit up to date?

Are all assessment plans in the home academic unit up to date?

Are all assessment reports in the home academic unit up to date?

Mode of delivery:

Will this program be part of a consortial or collaborative arrangement with another college or university?

Will instruction take place at a location geographically separate from UW-Madison?

Will this program have outside accreditation?

Will graduates of this program seek licensure or certification after graduation?

Year of first program review (5 years after enrollment):

If this proposal is approved, describe the implementation plan and timeline.

Keywordsdates, vested interest, program review   Doc ID108288
OwnerKaren M.GroupAcademic Planning
Created2021-01-12 13:14 CSTUpdated2021-01-12 14:11 CST
SitesAcademic Planning
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