HelioCampus AC - Eval Survey Instance - Why can't I assign courses to a survey? (Admin) [UW-Madison]

As of June 27, AEFIS has been rebranded as HelioCampus AC (Assessment & Credentialing). For more information, review this KnowledgeBase document. Learn@UW-Madison Staff will be updating KnowledgeBase documentation throughout the summer to reflect changes to navigation menus in HelioCampus AC.

This document explains why course sections cannot be assigned to a survey prior to the second week of classes in a semester.

Why can’t I assign courses? or When can I assign courses? 

Course sections cannot be assigned to an evaluation until a course section is published. This allows time for instructors to create a syllabus. When a faculty member finalizes the syllabus within HelioCampus AC, the course becomes published.

  • Usually accessed from Canvas via Course Syllabus (HelioCampus AC) navigation button. 

When are courses auto-published?

HelioCampus AC auto-publishes all course sections the first Monday after the first day of classes. This allows sections to be published if faculty do not use this option for syllabi.

How can I publish a course before that date?

Department Admins can manually publish a course section if their department needs to schedule an eval to start before this date. See Manually publishing a course, below. You can do this once a term is added to HelioCampus AC; generally one week after enrollment begins.

Manually publishing a course

  1. go to the HelioCampus AC menu Image of HC AC menu button - three stacked horizontal lines and choose Course Section.
    HelioCampus AC menu is open and Course Sections selected
  2. Filter department and check the white box in front of each section to publish.
    Filter menu is open with department selected
  3. Next, go to Selected Items Actions and choose change status > update status to published.
    Selected Items Actions is open with Change Status selected
  4. After the next batch job completes (about 60 minutes), the classes will show in the list to assign. 

Additional Notes:

  • Only publish courses that need to be evaluated prior to the end of week 1. For all other courses, wait for course sections to be auto published. 
  • All auto published sections display this message when a student clicks on Course Syllabus (HelioCampus AC): Syllabus Not Available - This syllabus has not been published by the instructor. Please contact the instructor of the course.

See Also:

Keywords:assessment when can I classes no sections available not option syllabus publish AEFIS   Doc ID:108607
Owner:Learn@UW Madison .Group:Learn@UW-Madison
Created:2021-01-26 14:16 CDTUpdated:2023-07-12 13:35 CDT
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