Zoom - Adding a Zoom Recording to Kaltura Mediaspace [UW-Madison]

UW-Madison’s Zoom-Canvas integration allows instructors to launch Zoom meetings directly from their course. However, instructors who record these sessions may be aware that these recordings delete automatically after 150 days.

To archive your Zoom sessions, you must set your meeting to record either locally, or to the cloud. Here is a list of UW Madison Zoom’s default settings, including where you can enable recording.

After you record a session, you can archive it by saving the file and uploading it to Kaltura Mediaspace. 

Locating your Zoom Recording File

Local Recordings

By default, the local recording setting is enabled for UW-Madison Zoom accounts. Hosts can give meeting participants permission to record locally. Individuals who choose to save their recordings on their computer can also upload their content to a media hosting service.


Cloud Recordings

By default, the cloud recordings setting is enabled for UW-Madison Zoom accounts. Only hosts and co-hosts can start a cloud recording. If you want a participant to start a recording, you can make them a co-host or use local recording. Recordings started by co-hosts will still appear in the host's recordings in the Zoom web portal.

Individual UW-Madison Zoom accounts do not have storage quotas. When a cloud recording is saved, it is stored in shared cloud storage for the entire campus. Individuals will be able to store their recordings in the cloud for up to 150 days to ensure we do not meet or exceed the campus storage quota for Zoom.

Individuals can manage their cloud recordings by downloading their recording, uploading the recording to a media hosting option, and delete the recording from their UW-Madison Zoom account.

Deleted recordings (within Trash)

Any recording that is in your 'Trash' folder will permanently be deleted after 30 days of being placed into the 'Trash' folder. Important: At day 23, you will receive an email notifying you that in 7 days, your recording(s) will be permanently deleted. Once the recording has been deleted and is no longer in your trash folder, it cannot be restored.


Uploading your Media to Kaltura

Once you have saved your Zoom recording file, upload it to Kaltura Mediaspace.

  1. Log into Kaltura MediaSpace. If you need more information on how to log in to MediaSpace please see Kaltura - How to Log in to Kaltura MediaSpace [UW-Madison].
  2. Select the Add New Button, and then select Media Upload.
    Screenshot of "add new" menu, with "media upload" highlighted
  3. Read the UW-Madison disclaimer and accept it using the checkbox, if you agree to terms and conditions. 
  4. Select the +Choose a file to upload button on the Upload Media window.
    Screenshot of upload window, with the "+Choose a File to Upload" button selected
  5. Navigate to and select the file you want to upload to Kaltura MediaSpace. 
  6. While the file is uploading, select publishing settings.
    Private - Media page will be visible to the content owner only.. (select this if using copyrighted materials)
    Unlisted - Media page will be visible to anyone with a link to the page. (this will let you use your video more easily outside KMS)
    Published - Media page will be visible to users according to entitlements based on the selected destinations.
    Screenshot of media upload window after upload completes. Green banner says "Upload Completed! Complete the Required information for the uploaded media below". Name, Tags, Usage Rights, Publishing Schedule, Co-editors, and publishing settings are also listed on the page.
  7. Click Save.

Upload Speed

Even when Kaltura MediaSpace is running smoothly, other internet service providers may experience slower service, which could limit your upload speed. 

  • Upload speeds and Kaltura's upload performance varies, but an upload speed of 10 Mbps should be able to upload a 250 MB file to Kaltura in about 4.5 minutes.


The amount of time it takes Kaltura MediaSpace to process a file depends on file size, duration, quality, and usage.

Generally it takes about 2-3 times the video's duration for Kaltura MediaSpace to display your video in low definition (high definition versions take longer to process). For example, a 15 minute video will usually take about 30-45 minutes to process (in low-definition). When Kaltura MediaSpace is being heavily used, processing times will lengthen and could take up to 24 hours. 

If your video takes longer than 24 hours to process, please call the DoIT Help Desk. More detailed information is available in Kaltura's document involvingtranscoding times and quality of service.

Uploaded Media can be found under the My Media button on the title bar. You cannot preview or publish a video while it is being processed but can edit media information. After you've uploaded your media you may want to review Canvas - Upload and Embed a New Kaltura Mediaspace Video in a Canvas Page [UW-Madison].

Keywordsbackup upload record mediaspace storage chat conference video lecture locate location files path finding viewing local recordings   Doc ID109409
OwnerLearn@UW MadisonGroupLearn@UW-Madison
Created2021-02-26 12:04:57Updated2024-04-12 08:33:09
SitesCenter for Teaching, Learning & Mentoring, DoIT Help Desk, Learn@UW-Madison, Zoom
Feedback  0   0