Academic Staff Executive Committee Minutes 03-18-21
2:00 – 4:30 p.m.
Thursday, March 18, 2021
Present: Donna Cole; Jenny
Dahlberg; Tim Dalby, chair; Stephanie Elkins; Mallory Musolf;
Leslie Petty; Deb Shapiro; Lindsey Stoddard Cameron; Bill Tishler
Lesley Fisher, Ron Harris, Angela Kita, Tim
Markle, Karen Massetti-Moran, Karl Scholz, Mary
Thompson, Mark Walters, John Zumbrunnen
The meeting was called to order at 2:01 p.m.
The minutes of March 4 were approved.
Tim Dalby, ASEC
Chair, reported on the first ASEC listening session
and discussed scheduling sessions for April and May. The Mentoring Committee held
their spring event for the Mentor Match Program, which had good attendance.
They are determining whether to do a wrap-up event for this year’s program. He
attended the recent PPPC meeting, where there was
discussion of concern around the lack of a firm implementation date for TTC leading to mixed messages from schools/colleges about
the timeline. They also discussed the status of the teaching professor title in
L&S, FLSA impacts as a result
of TTC, and finalized updates to ASPP Chapter 14 for approval by the Assembly. Tim, Mallory,
Jenny, Jake, and Lesley met with Mark for their monthly meeting and discussed
single payroll issues, TTC, and telecommuting policy
considerations. At Tuesday’s meeting of the chiefs of staff, chairs, and
secretaries, the scheduling process for vaccines was discussed. Vaccinated employees
will have permanent green badges, and vaccine clinics for second and third
shift workers will be available soon. The current positivity rate is between
Smith, Secretary of the Academic Staff, reported that the recent academic staff
chat on performance evaluations went well, and there was good feedback on the
performance management process and how it is implemented in different areas on
campus. The second vaccine town hall occurred early Thursday afternoon and
provided a great deal of practical information surrounding administration of
the vaccine. Jenny and Jake met with a single payroll stakeholder group on
Monday, continuing to provide feedback on complexities around the
implementation of this process with respect to grants and sponsored contracts,
as well as seeking clarity on how leave tracking will occur. The Athletic Board
Selection Committee’s work is proceeding and it should
be on track to provide a nominee by mid-April. Jake and Lesley met with a subset
of the Communications Committee to go over the committee’s audit of the
existing website. Jake and Lesley will be going through the audit and providing
recommendations to the committee for next steps.
Donna Cole reported that she met with the
Engineering CASI and provided an overview of academic staff governance and the
history of CASI to help them resume a more active CASI. The SMPH
CASI is readying for a school-wide town hall.
Stephanie Elkins reported that the WPM CASI discussed
the integration of UW-Madison’s performance management process into WPM. There
were also a number of questions about how parking
might change once employees return to campus. At the recent meeting of the
Communications Committee, the website audit and the newsletter were both
Leslie Petty reported that a subgroup of the
Ad Hoc Committee on Diversity, Equity, and Inclusion for Academic and
University Staff has started collecting data, and the committee is planning on
providing an update to the Assembly in May. Lindsey Stoddard Cameron and
Russell Dimond will be meeting with the committee in the near
future, and the committee also wants to get input from second and third
Jenny Dahlberg reported that the Compensation
and Economic Benefits Committee is looking at the questions from the academic
staff worklife survey and generating questions for
Karen Massetti-Moran on TTC
when they meet with her. The VetMed CASI is
discussing drafts of the teaching professor and research professor guidelines
for the School.
reported that the DCS CASI had an engaging
conversation about making support of diversity, equity, and inclusion efforts
part of employees’ performance review. The CASI will be hosting a lunch and
learn with academic staff and faculty about serving in shared governance.
Karl Scholz, Provost
Provost Scholz and Chancellor Blank attended a
Chairs’ Chat last week, where mental health and planning around summer/fall
semester were the main topics. The university couldn’t
have made it this far without thousands of people working hard to make it
happen, and we want to celebrate both the people at the university and our beautiful
setting. We need to make it clear how much every person matters and that they
belong, and we need to acknowledge the trauma that people have been through by
supporting our colleagues as much as possible. The goal is for instruction to
be mostly in-person in the fall. For this to be true, the expectation is that
every person who wishes to be vaccinated will have had the opportunity to
receive the vaccine, and that a substantial share of the community will be
vaccinated as well. Campus will continue to follow the science in its planning
processes. We have learned more about instruction, technology, and teaching
effectiveness over this past year, and we will support blended options where it
makes sense for the particular course. As UW-Madison
is a premiere residential university, emphasis will be placed on in-person
The transition is critical, with both vaccine
rollout and successful campus events during the summer where people are able to gather where possible. With the understanding
that a good deal of decision-making is decentralized, discussions are in
progress about overarching principles for campus regarding telecommuting,
space, and the return to campus. Some autonomy among the
schools/colleges/divisions is expected with respect to telecommuting. Remote
work arrangements should be reviewed periodically, and support for employee success
should not vary based on telework. Telecommuting also provides an opportunity
to rethink how space is used on campus.
instruction will be heavily remote. Youth programs are almost all remote. SOAR
will be remote, but they are also looking for possible in-person opportunities.
There are also efforts to have in-person QuickStart programs as well.
John Zumbrunnen, Vice Provost for Teaching and Learning
Vice Provost Zumbrunnen discussed the preliminary results of the recent survey that was sent to instructional academic staff and faculty. The survey investigated what the worklife of instructors looks like, and it was created by the same team that worked on the survey that was issued last fall. The Graduate School is working on a companion survey for teaching assistants. There were 1331 responses, making for a 41% overall response rate. The team is working on comparisons with the 2019 WISELI and Academic Staff Worklife Surveys. Preliminary results show 77% of respondents indicating a higher workload and 85% indicating higher stress levels in Fall 2020 as compared to Fall 2019. Increased workload is occurring in the areas of remote technology and student support.
Provost Zumbrunnen also provided an update on a change that campus got HonorLock to make regarding its exam pause feature. When a
student takes an exam and the webcam is enabled, if HonorLock
can’t identify the student’s face, it will pause the
exam. There have been student complaints through focus groups, undergrad surveys,
and ASM that the exam pause feature amplifies stress
and anxiety, and there has also been feedback that the software appears to have
a racial bias as well. The exam pause feature has been turned off by our campus.
The advising community has expressed concerns about HonorLock
as well, and there have been questions about why instructors are not required
to complete training before using HonorLock. There
are ongoing conversations around training as well as integrations with Canvas.
This is also part of a larger conversation about academic integrity, what have
we learned during the pandemic, and whether we have the right tools to
accomplish what we want to accomplish.
Karen Massetti-Moran, Director of Total Rewards,
Office of Human Resources
Regarding the single payroll initiative, there are still a lot of
unknowns after the recent communications and town hall hosted by UW System.
UW-Madison OHR is developing more internal
communication on this initiative so that employees have more specific resources
to rely on (e.g. TSA, W-4, direct deposits). UW System
is also in conversation with UW Credit Union to make their budgeting
presentations more specific to the employees’ situations. Once there is more
guidance from System on how leave balance tracking (including the process for
recording when no leave is taken), there will be more specific communication in
the MANAGE newsletter as well as other venues. Campus is also looking at
options to best ensure correct summer payroll processing for C-basis employees.
System is also planning to do more direct communications, and OHR is providing weekly updates to the HR Reps.
Implementation of the Title and Total Compensation Project will be
delayed from July to sometime in the fall, possibly November. OHR met with UW System today on this, and announcements are
expected at the UW System Reps meeting on Friday and in Inside UW and Working@UW in the coming week. OHR
is working with both the HR reps and UW System on the timeline, and more
communication should be coming in the next couple of weeks. Potential FLSA
changes for academic staff are currently being reviewed carefully in terms of
mapping to standard job descriptions.
On the topic of revising the telecommuting policy, there are
discussions occurring at the leadership level regarding overarching principles
for telecommuting. Those principles will inform any changes to the policy.
Recessed at 4:02 p.m.
Reconvened at 4:05 p.m.
· April Assembly Agenda
ASEC reviewed the draft of
the Assembly agenda for April. Jake will invite John Zumbrunnen and Beth Meyerand to present. Vaishali Bakshi
will be available to present the report of the Committee for Women in the
· Topics for Guests
Provost – Center for Teaching, Learning, and Mentoring; question on relaxing with
mask mandate for staff who have been vaccinated; follow-up on conversation with
the Deans about issue of belonging
VCFA – displacement
with building takedown and how it will impact telecommuting for those who are
displaced; discussion about some department services moved to Research Park;
other areas of ATP, including the audit; cost of single payroll for UW-Madison
Meeting adjourned at 4:35 p.m.
submitted by Jake Smith, Secretary of the Academic Staff