OnCore: Integration Program (Historic info)
What is the OnCore Integration Program?
Historically there were two separate instances of OnCore on the UW-Madison campus:
- Oncology instance run by the UW Carbone Cancer Center
- Non-oncology instance run by the Institute for Clinical and Translational Research (ICTR) for all other departments
This project combined the OnCore support teams to provide a centralized resource for all OnCore users.
This project also presented several opportunities to improve clinical trials research through OnCore at UW including:
- Moved to vendor provided infrastructure for system support.
- We moved the existing Oncology data (over 20 years worth) to a new instance on vendor servers.
- Began hosting Oncology & Non-oncology protocols in a single instance of OnCore.
- After the successful move of the Oncology data, the single instance began hosting new non-oncology protocols.
- Then active non-oncology protocols were migrated into the new single instance.
- Expanded system integrations
- Health Link - additional features to enhance this connection
- Regulatory (eBinders) system
- REDCap for electronic data capture (EDC)
- Centralized reporting for all clinical trials at UW
What changed for OnCore users?
Some of the changes included:
- New OnCore Support Help Desk Portal (JIRA) for both Oncology & Non-Oncology.
- Updated KnowledgeBase (KB) help documentation with combined information.
- Oncology and Non-oncology users entered NEW PROTOCOLS into the new instance after the Oncology data moved to vendor managed infrastructure.
- Some non-oncology users were logging into two separate systems to access various studies for a short time while the merge was in progress.
- Non-oncology protocols continuing beyond 12 months were migrated to the new instance.
- Discontinued building OnCore eCRFs and moved electronic data capture to ICTR REDCap.
These changes were rolled out in phases.
For detailed information on what changed for users see documents below:
Changes for Oncology users: Oncology WISC Changes
Changes for Non-oncology users: Non-oncology WISC Changes
Watch a video of our Informational Session on moving Non-oncology from ICTR to WISC OnCore here: https://mediaspace.wisc.edu/media/OnCore+Single+Instance/1_wqztwrra
What did NOT change for OnCore users?
Those items that remained the same include:
- OnCore login was connected to UW NetID and login remained the same
- Quality user support is available for all research staff!