Academic Staff Executive Committee Minutes 09-23-21
4:30 p.m. Thursday, September 23, 2021
Members Present: Jenny Dahlberg; Tim Dalby, chair; Stephanie
Elkins; Mallory Musolf; Leslie Petty; Lindsey
Stoddard Cameron; Bill Tishler
Guests: Rob Cramer, Lesley Fisher, John
Horn, Adrian Lampron, Karen Massetti-Moran,
Jeff Roessler, Mark Walters
The meeting was called to order at 1:58
The minutes of September 9 were
Guest: Adrian Lampron,
Chair, Associated Students of Madison
is serving as the ASM Chair for this academic year after having worked on the
Equity and Inclusion Committee previously. Last year, ASM approached the Dean
of Students to recommend amending policies on discrimination, harassment, and
retaliation to include “caste” with the other existing protected categories.
Caste exists for individuals in the South Asian diaspora and affects students
in the UW-Madison community. ASM engaged with UW System as well, and the
resolution called on the Regents to amend Regent Policy 14-6 to include caste
as a protected category. ASEC and Adrian discussed whether there are other
universities that include caste as a category in their non-discrimination
ASM is also paying attention to the
City of Madison redistricting process and its potential impacts on the student
alder seat. Other issues include ethnic studies expansion (i.e.
increased credit requirements and incorporation of these courses); fossil fuel
divestment and clothing sustainability; and bills in the legislature regarding
shared governance (Assembly Bill 362 and 382). UW-Madison will also be hosting a
conference in January for the Association of Big 10 Students.
Motion to Convene in Closed Session
Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Appointments to the
Information Technology Committee and the Personnel Policies and Procedures
Committee, and Nomination to the Academic Staff Appeals Committee (Musolf). Seconded. Approved.
Motion to Reconvene in Open Session
(Dahlberg). Seconded. Approved.
and Nominations – for vote
to nominate Andrea Poehling to the Academic Staff
Appeals Committee (Dahlberg). Seconded. Approved. (Stoddard Cameron abstained).
Motion to appoint Sara Nagreen to
the Information Technology Committee and Andrew Hahn to the Personnel Policies
and Procedures Committee (Dahlberg). Seconded. Approved.
Tim Dalby, ASEC Chair, reported on
the September 10 meeting of the Mentoring Committee. Registration for the
mentor match program is proceeding well. At the September 14 meeting of the
chiefs of staff, chairs, and secretaries, testing capacity was discussed.
Capacity is meeting demand, and the number of non-compliant students and
employees is quite low. Tim, Mallory, Lesley, and Jake met with Mark Walters and
Karen Massetti-Moran to discuss a number of issues
related to HR, including issues related to TTC, compensation, and removal of
COVID leave balances from HRS to prevent confusion on what leave is available
to employees. Topics from a recent ASEC listening session included concerns on
using vacation balances before sick leave could be available for caregiving
purposes, as well as communication around progression and promotion in TTC.
Tuesday’s meeting of the chiefs of staff, chairs, and secretaries concerned
updates on the low rates of COVID-19 on campus, as well as the status of the
Chemistry Building. The mask mandate has been extended through November 26 for
campus. At Wednesday’s meeting of the L&S CASI, concerns about
transportation were raised, both due to construction and availability of bus
routes. Tim discussed the possibility of a hybrid meeting with ASEC. ASEC
decided to hold a hybrid meeting on September 30. The September 30 meeting will
also include time for ASEC to have planning discussions for the coming year.
Jake Smith, Secretary of the
Academic Staff, reported that the University Committee reviewed ASEC’s
suggestions for the shared governance letter, and that the letter would
hopefully be sent in the next few weeks. There will be an Assembly Skills
Workshop held from 3:00 – 4:30 on Monday, September 27, regarding resolution
writing and parliamentary procedure. Jake, Tim, and Lesley will be staffing the
Resource Fair on October 5. Tim, Mallory, Lesley, and Jake will be meeting with
the standing committee chairs early next week to discuss the committees’
initiatives for the year ahead. Jake sent a reminder to academic staff
regarding the UW-Madison listening sessions for the UW System President search,
which are scheduled for September 30 and October 1. Registration for the first
Academic Staff Chat of 2021-22 will open on Friday.
Leslie Petty reported on the first
meeting of the University Academic Planning Council, with 4-6 proposals on the
agenda for the next meeting. The International Division CASI also has new
co-chairs, and Leslie will be meeting with them in early October.
Jenny Dahlberg attended the recent
Compensation and Economic Benefits Committee meeting. Discussions focused
around TTC appeals, the distinguished prefix, and CEBC’s representation on one
of the TTC advisory groups.
Stephanie Elkins reported on her
meeting with the Librarians Assembly and its steering committee. The Librarians
Assembly serves as the CASI for the General Library System, and Stephanie
provided information on ASEC activities over the summer.
Lindsey Stoddard Cameron reported
on the recent meeting of the Campus Planning Committee. A
number of sites were explored for the relocation of Chamberlin Rock. The
rock was able to be moved without disturbing the burial mounds in that area.
The rock has been placed on Kegonsa Research Campus
for research purposes.
Guest: Rob Cramer, Interim Vice
Chancellor for Finance and Administration
Interim Vice Chancellor Cramer
discussed the upcoming compensation plan, which includes a $2 million block
grant for faculty, $4 million for staff, plus additional funds to bring staff
up to post-TTC minima, and $5 million in lump sum bonus funds. More details on
the administration of these funds will be coming soon.
Interim Vice Chancellor Cramer
updated ASEC on the status of the Administrative Transformation Project. As the
campus moves forward with Workday as its vendor for HR and financial systems,
we are working with them on onboarding. In 2019, Interim Vice Chancellor Cramer
and then Vice Chancellor Heller sent a team to research implementations at
other campuses. It is critical for training to go well to ensure a successful
future state. A contract for Huron Research Software is going to the Board of
Regents for approval in October. This system would replace WISPER. There will
be a separate tool from Huron for UW-Milwaukee and other System campuses. UW
System Administration continues to work on bringing in an implementation
partner, with the hope to have that contract up for approval by the Regents in the near future. The ATP team is looking at the next set
of internal staffing for the project, with 32 additional positions in data, IT,
HR, and finance.
The Chemistry Building has had a number of issues with both the new tower and
Mathews/Daniels. Elevator shafts in the new tower failed a pressurization test,
and campus is working with a number of groups to find an
appropriate solution. There has been a remarkable response from the Chemistry
Department and others on campus to find homes for the classes in the building.
The hope is to be back in the building in spring. There were also failures in
the ductwork from the exhaust hoods in Mathews/Daniels
. There are no conclusions
yet on how these events happened. The focus at present is on the path forward,
and UW is working with the Department of Administration to understand the causal
sequence that led to these events.
Enrollment for UW-Madison exceeded
expectations, which has some budgetary implications. At one point, there was
forecasting about the deficit related to the pandemic being approximately $319
million. The final loss estimate was $226 million. Gift support stayed strong
throughout this time, as did research and contracts. It also helped that the
state budget lapse was returned. Tuition loss and impacts to auxiliary units
were also less than forecasted, partially due to federal funds. This leads us
to being able to look at compensation over the coming year and starting to look
at gaps discovered through TTC.
Guests: Mark Walters, Chief Human
Resources Officer; and Karen Massetti-Moran, Director of Total Rewards, Office
of Human Resources
OHR is close to rolling out the compensation
initiatives for staff. They are working on getting instructions out to the
campus. There will likely be a staggered implementation for these and an
elongated timeframe for implementation. The intent is to get the bonuses
distributed by the December holidays, with spring as the timeframe for base
OHR is also aiming to getting the
structure in place in terms of equity post-TTC, so that people are where they
should be within the new salary ranges. We also want to make sure people are able to progress through the range over time. A plan
needs to be formulated centrally, and OHR is looking at more intentional
adjustments. The idea would be to provide reports to the HR reps and develop a
timeline where HR should be looking at staff regularly for increases,
potentially coinciding with budget planning, and looking at performance and
parity. OHR is aware that there is great concern in the community that these
adjustments be done equitably. ASEC expressed concerns about progression in
ways other than pay. The intent of progression is to progress through the
salary range for that job. If an employee is hired into a title, the employee
would remain in that title until they took a different job. There could
potentially be movement through some titles with respect to level.
Mark and Karen will send ASEC more information
on the TTC appeals process.
ASEC reviewed the draft of the
October Assembly agenda. The agenda will be voted on at the next meeting.
Provost: CTLM and org chart;
updates on mentoring aspect of CTLM; finalized enrollment numbers now that
we’re past 10th day of classes, including professional and graduate school
enrollment; update on progress of deans’ DEI working groups; next phase of
Campus Diversity Education and Training; plans for enrollment in relationship
to other news about System campuses; data on sophomores and juniors for
UW-Madison; teaching quality and enhancement and impact on faculty/instructional
academic staff progression
Meeting adjourned at 4:18 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff