1. Live streams of School of Music events are managed by the School of Music Operations, Communications, and Technical areas. Neither performers nor audience members may stream School of Music events from personal devices to personal media channels.

2. Live stream requests for all events other than should large ensembles be made using the intake form. Large ensembles (Wind Ensemble, Concert Band, Symphony Orchestra, Jazz Ensembles, Choirs, etc.) should communicate requests for live streams using the Large Ensemble Production and Program Google Sheets.

3. Requests should not be made by email, phone, or personal request. Please do not submit the intake form twice. If it is necessary to change event details after the form is submitted, email musicoperations@music.wisc.edu. Requests made within the three weeks preceding a performance will not be considered.

4. Student recital live streams will be run by Hamel Music Center student crew. Students must arrive at least one hour prior to their scheduled recital for sound & video check with all of their performance elements present.

A video recording is considered the same as live streaming due to similar staff requirements and processes, therefore video recording requests will be treated the same as a streaming request. All processes listed above apply equally to video recording and live streaming of events.

Steps to Request a Live Stream

Step 1: Reserve the performance space using EMS (https://uwmadison.emscloudservice.com/web/Default.aspx).

Step 2: Submit an intake form (https://go.wisc.edu/2034qz) that indicates your request for a live stream.

Step 3: If your live stream request is for a student recital, pay the appropriate fee in the School of Music Online Storefront (https://commerce.cashnet.com/WISC_MUSIC_STORE).

Important Licensing Information Regarding Streaming

For licensing purposes, the School of Music is only able to stream repertoire found in the ASCAP, BMI, and/or SESAC catalogues, as well as works in the public domain. Please verify that your repertoire meets the licensing requirements before proceeding with the live stream registration process. If your repertoire is not covered by the major PROs or in the public domain, the School of Music may not be able to stream your recital. For reasons of copyright compliance, recordings of live streams are removed from the School of Music YouTube immediately after the stream concludes. Please email ebmurtaugh@.wisc.edu if you have questions about licensing and streaming your repertoire.

Types of live streams:

Student Recital
Entails using only the installed robotic cameras in Collins Recital Hall, but primarily the front camera in a static wide shot. A student technician will use their artistic and technical judgment to produce the recording or live stream. Student recitalist may communicate any preference for camera shots to the student technicians in the hour leading up to the performance.

Faculty/Guest Artist Performance
Uses the installed robotic cameras and a remote camera, depending on dynamics of stage changes and size of ensemble. The remote camera is set up in a location that best captures the performers. A switcher operator will use their artistic and technical judgment on shot selection and cutting, though we welcome and appreciate the input of the performer.

Large Ensemble Performance
Uses the installed robotic cameras and two remote cameras. The shot selection and camera operation are coordinated by the video switcher operator using their own artistic and technical judgment, though we welcome and appreciate the input of the performer or conductor. A dress rehearsal in performance order will enable the technical crew to plan out and execute the best possible live stream.

Elevated Large Ensemble Performances
This is a dynamic production aesthetic that relies on all robotic cameras and two remote cameras, as well as the presence of a score reader with a fully prepared shot list. Large ensemble conductor will designate graduate conducting student to serves as score reader and should provide all technical/production details (camera shots, cue list, run of show, lower-thirds, titles, etc.) to the Technical Director at least two weeks in advance of the first stage rehearsal. A technical rehearsal and a dress rehearsal in performance order is required in order to execute this elevated live stream. Score reader must be present at these rehearsals and the performance.