How to Add a Russell Labs Conference Room Calendar to Your Calendar List in Outlook 365 or Outlook Desktop
Audience
Entomology, Plant Pathology, and Forest & Wildlife faculty, students, and staff; Hub staff
Overview
Outlook comes in in two varieties:
- Outlook 365, which you access over the web
- Outlook desktop, which is installed directly on your computer
In both versions, you can add a Russell Labs conference room calendar so you can easily view the bookings and add your own.
You can use either version to add the calendar; once added, the calendar will appear in both versions.
Outlook 365 (Web version) Instructions
Watch a Video Demo on the Basics:
Written Instructions
1. Open the calendar inside Outlook 365 (calendar icon, left side of screen)
2. Click Add Calendar: (left side of the screen)
3. The Add Calendar screen appears:
4. Click Add from directory. The screen changes:
5. Click Enter a name or email address.
6. Copy and paste the room's email address from the table below:
| Calendar Name | Calendar Email Address |
|---|---|
| Russell A120 Computer Lab | russella120@russell.wisc.edu |
| Russell A121 Classroom and Conference Room | russella121@russell.wisc.edu |
| Russell A228 Classroom Lab | russella228@russell.wisc.edu |
| Russell A232 Conference Room | russella232@russell.wisc.edu |
| Russell 216 Conference Room | russell216@russell.wisc.edu |
| Russell 243 Entomology Conference Room | russell243entoconferenceroom@russell.wisc.edu |
| Russell 594 Conference | russell594@russell.wisc.edu |
7. Choose People’s Calendars from the Add to dropdown menu.
8. Click Add.
9. Close the Add Calendar window.
10. The calendar you added now appears at the left, selected:
Outlook (Installed on your computer) Instructions
1. Open the calendar inside Outlook (calendar icon, bottom left of screen)
2. Right-click Shared Calendars. Choose Add Calendar then Open Shared Calendar from the popup menu:
3. Copy and paste the room's email address from the table below:
| Calendar Name | Calendar Email Address |
|---|---|
| Russell A120 Computer Lab | russella120@russell.wisc.edu |
| Russell A121 Classroom and Conference Room | russella121@russell.wisc.edu |
| Russell A228 Classroom Lab | russella228@russell.wisc.edu |
| Russell A232 Conference Room | russella232@russell.wisc.edu |
| Russell 216 Conference Room | russell216@russell.wisc.edu |
| Russell 243 Entomology Conference Room | russell243entoconferenceroom@russell.wisc.edu |
| Russell 594 Conference | russell594@russell.wisc.edu |
4. Click OK/Add.
Questions
- For questions on how to use Outlook or Outlook 365 to reserve conference rooms, please email help@russell.wisc.edu.
- For questions about the conference rooms and reservation rules/procedures, please contact the Hub Administrative Assistant.