How to Create Biweekly Recurring Meetings Using Microsoft Outlook 365 or Microsoft Outlook Desktop
Audience
Entomology, Plant Pathology, and Forest & Wildlife faculty, students, and staff; Hub staff
Versions
Microsoft Outlook comes in in two varieties:
- Microsoft Outlook 365, which you access over the web
- Microsoft Outlook desktop, which is installed directly on your computer
Instructions
Outlook 365 (Web version) Instructions
Follow the Microsoft Outlook 365 instructions in this KB doc - How to Reserve a Russell Labs Conference Room Using Microsoft Outlook 365 or Microsoft Outlook Desktop - up to opening the New Event screen.
On the New Event screen, locate the Repeat field, shown below with the arrow:
Click the down-pointing arrow next to Repeat: Never to display the popup list, and choose Weekly. The Repeat screen appears:
Click the down-pointing arrow after Repeat every 1. A popup menu appears.
Choose 2 from the popup menu.
Under "Occurs every Thursday until" set the end date.
Click Save.
The Repeat screen closes and you're returned to the New Event screen. The Repeat info is now in place:
Continue with the instructions in this KB doc - How to Reserve a Russell Labs Conference Room Using Outlook 365 or Outlook Desktop - to complete the rest of the form.
Microsoft Outlook Desktop (Installed on your computer) Instructions
Open Microsoft Outlook on your computer.
Click the calendar icon in the bottom left of the screen:
The New Meeting screen appears.
On the New Event screen, locate the Make Recurring link, shown below with an arrow:
Click the link. The Appointment Recurrence screen opens.
On the Appointment Recurrence screen, locate the Recur every field, shown below with an arrow:
Select the 1 in the box and change it to 2.
Click OK.
The Appointment Recurrence screen closes and you're returned to the New Event screen.
Complete the rest of the form.
Click Send.
Questions
For questions on how to use Microsoft Outlook or Microsoft Outlook 365 to reserve conference rooms, please email help@russell.wisc.edu.
For questions about the conference rooms and reservation rules/procedures, please contact the Hub Administrative Assistant.