e-Reimbursement - Working with foreign currency

Travelers and Alternates can enter expenses using either US Dollars or foreign currency. However, Accounting Services recommends that all expenses are entered into e-Reimbursement using US Dollars. Use of foreign currency requires that you manually enter an exchange rate and carries with it some additional steps.

The following have been identified with the use of foreign currency in e-Reimbursement.

  • You must select the currency before entering the dollar amount for each expense line.

  • You will be required to enter and verify the exchange rate within each expense item using foreign currency in e-Reimbursement. If you do not, the default exchange rate will result in your expense item having zero actual cost. You are required to provide documentation regarding the exchange rate selected, consult with your e-Reimbursement Division Coordinator for more information regarding policy on foreign currency.

  • If you have expenses in foreign currency, you may receive multiple, separate payments for the expenses submitted in foreign currency. If you would prefer to receive a single payment for the entire expense report, you may wish to convert all foreign expenses into US Dollars using the appropriate exchange rate.

  • Once an expense item has been entered in another form of currency, it cannot be changed back to USD. You must delete the expense item in question, and create a new expense item in USD.

Additional Resources:

Keywords:ATS TER automated travel system expense report entry entering foreign currency USD dollars not US travel abroad Exchange rate must be 1 when expense currency is same as your base currency   Doc ID:11804
Owner:Graig B.Group:DoIT Help Desk
Created:2009-07-26 18:00 CSTUpdated:2021-05-27 11:17 CST
Sites:DoIT Help Desk, DoIT Staff
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