SIS/Building Your Schedule of Classes - Maintain Schedule of Classes: Basic Data Tab
The Basic Data tab of Maintain Schedule of Classes is used to schedule new sections and/or edit existing sections of a course.
From the SIS Homepage, select the Curric & Enrollment Rep WorkCenter tile. Select Maintain Schedule of Classes.
Use the Find page to locate the course. Search by Institution, Term, and Subject Area (option: add Catalog Nbr).
Basic Data Tab Field Descriptions
Displayed Fields:
| Field | Description |
|---|---|
| Course ID | Unique number assigned by the system when a course is first added to the Course Catalog |
| Academic Institution | Always displays UWMSN for UW-Madison |
| Term | Four-digit numeric code representing century; academic year; and fall, spring, or summer |
| Subject Area | Three-digit numeric code that identifies an instructional unit with a discrete grouping of courses |
| Catalog Nbr | Course number in a Subject Area |
| Course Offering Nbr | Each course (and member within a cross-listed group) will have a unique Course Offering Number |
Fields that may be updated by Curricular Representatives:
| Field | Description |
|---|---|
| Session |
Represents the length and weeks a class meets. Regular sessions of full Fall and Spring terms are coded as A1. Courses meeting less than the full semester and summer term have a 3-letter code representing the Begin week, Span, and weeks of Instruction. Review this page for more details and to view all available session codes for a given term. Never change session codes on existing sections. Instead, delete or cancel section & re-add section in correct session. |
| Class Section |
Every class is identified with a 3 digit Class Section number assigned by the user. Use the following ranges of class section numbers: 001 - 299 Range 1: primary component type 301 - 599 Range 2: second component type 601 - 899 Range 3: third component type Never change an existing class section number. Never repeat section numbers on the same course, even if they are in different sessions. To add a new class section, see also: Adding a Section to an Existing Course |
| Component |
Used for scheduling and reporting purposes, component types are not intended to describe the pedagogy or instruction mode of the class. Component types include Lecture (LEC), Discussion (DIS), Laboratory (LAB), Seminar (SEM), Field Studies (FLD), and Independent Study (IND). Use the lookup icon to determine which components have been approved through academic governance and are available in the course catalog to select for a given course. |
| Class Type |
Identifies whether the class section is an Enrollment Section or Non-Enrollment Section. For single-component course offerings, such as a standalone Lecture, Seminar, or Independent Study, the Class Type should be Enrollment Section. For multi-component offerings, usually only one component type is identified as Enrollment Section and the other component types are Non-Enrollment Sections. For example, in a course with Lectures and Discussions, the Discussions are generally set to Enrollment Section and the Lectures to Non-Enrollment Section. For each enrollment package (e.g., Lecture 001 and Discussion 301), only one section can be the Enrollment Section. |
| Associated Class |
A unique number assigned to an enrollment package. Discussions, labs, and lectures that are packaged together have unique Associated Class numbers. Associated Class number 9999 is a wildcard and indicates a one-to-many relationship. For example, if a lecture is associated with multiple discussion sections, the lecture should have the Associated Class number 9999 and each discussion should have a unique Associated Class number. Tip: Usually the Association Number matches the Class Section Number. See also: Class Associations |
| Units | Number of units (credits) that this offering of a course can be taken for. If the course is approved for a credit range as shown in the course catalog (e.g., 1-4 credits), determine if the specific offering should be scheduled for a range or a fixed credit value (e.g., 3 credits). Be sure to update the minimum/maximum credits accordingly; see: Editing Variable Credit. |
| Instruction Mode |
Method of instruction. Select from P: Classroom instruction, WC: Online (some classroom), or WO: Online only. For more details, review the mode-of-instruction descriptions. Curricular Reps may NOT update Instruction Mode after students are enrolled, and must contact Curricular Services in this situation. |
| Schedule Print | Check this field for the course to appear in Course Search & Enroll. |
| Student Specific Permissions | If the field is checked, Student Specific Permissions may be set up. If unchecked, General Permissions may be set up. |
| Course Topic ID | Each Course Topic established for the particular course has a unique ID. The title of the topic displays after selecting the ID and tabbing out of the field. Select look up button to view selections. If you are scheduling a topics course, click the lookup icon to view the topics available for the given course. Select the topic from the list. Review Add a New Topic if you need to add a topic to the course. |
| Course Attribute | Section-specific course attributes (e.g., GE - General Education). For more information on attributes, see also Course/Class Attributes. |
| Course Attribute Value | Course attribute specification (e.g., Communication Part B) |
Displayed Fields that Curricular Representatives May Not Edit:
| Field | Description |
|---|---|
| Campus | Always displays MAIN |
| Location | Usually displays MADISON for UW-Madison. This field will display BURSAR if the course has non-standard fees. Do not change this field. |
| Course Administrator | Determines e-Grading functionality on Association 9999 courses. Ignore this field unless instructed to check or update by Curricular Services. |
| Academic Organization | Identifies schools, colleges, and/or individual departments. A single digit alpha character or three digit alpha/numeric code identifies a school or college. An alpha character followed by four numbers identifies a department(s) within those schools and colleges. |
| Academic Group | Identifies a school or college within the university |
| Holiday Schedule | Always displays UWMH |
| Primary Instr Section | Matches section number. Do not change this field. |
| Class Nbr | Unique 5-digit number automatically assigned to each section, which can be used for student enrollment. |
| Start/End Date | Start and end date for the session.Do not change this field. |
| Event ID | Automatically generated when Meeting pattern is updated |
Basic Data Fields We Do Not Use at UW-Madison
- Auto Create Component
- Add Fee
- Dynamic Date Calc Req’d
- Generate Class Mtg Attend
- Sync Attendance with Class Mtg
- GL Interface Required
- Print Topic in Schedule