Academic Staff Executive Committee Minutes 05-19-22
Approved 05-26-22
ASEC
Minutes
1:55 –
4:15 p.m. Thursday, May 19, 2022
198
Education Building
https://uwmadison.zoom.us/j/93936751067
Members Present: Donna Cole, Jenny Dahlberg; Tim
Dalby, chair; Stephanie Elkins; Stephanie Jones; Mallory Musolf;
Bill Tishler
Guests: Alissa Ewer, Lesley Fisher, Jessica
Karls-Ruplinger, Karen Massetti-Moran, Karl Scholz, Patrick Sheehan, Becca
Raven Uminowicz, Scott Wildman
The meeting was called to order at 1:57
p.m.
The minutes of May 5 were approved
with one correction.
Guests: Patrick Sheehan, Interim
Chief Human Resources Officer, and Karen Massetti-Moran, Director of Total
Rewards, Office of Human Resources
Patrick discussed working with Imogen Hurley, Director of the
Office of Postdoctoral Studies, on a leave policy for postdoc employees. The
policy is still under review and will hopefully be finalized soon.
The Office of Human Resources is working on a
number of recruitment and retention efforts for staff. OHR wants to make
people aware of what is already in place in terms of expediting recruitment,
and they are also looking at potential bonus programs at sign-on and for
referrals.
Patrick was present for the May Assembly meeting during the
discussion of issues related to remote work. This is an important recruitment
and retention issue. OHR is working on materials around remote work/the future
of work, including information on what studies are showing as the positive and
negative impacts. It is an important consideration for many employees, and OHR
is continuing to strategize regarding clearer communication around this topic.
ASEC raised concerns about how the execution of remote work agreements within
schools/colleges/divisions are being linked to current space utilization.
Regarding the TTC appeals process, the Compensation Team is
currently working through a substantial number of SJD title requests and
modifications, as well as a number of title change
requests from UW System. The team is currently figuring out the model for
working through these requests. Between this and addressing staffing issues,
they will soon have a better sense of how long it will take to address appeals.
The team provides a detailed response for every appeal, whether it is approved
or denied, and OHR will be communicating with all individuals who have appeals
in the system on timelines as necessary. OHR is continuing to work on the
question of how new title requests will be reviewed across
schools/colleges/divisions for equitable use, as well as the process for new
SJDs evolving over time. There have been discussions of an annual or semi-annual
call to HR leads about new SJDs, with OHR vetting changes and managing the
rollout. There has also been discussion of regular salary reviews, with
supervisors being provided with a list of their employees and where they are in
terms of compensation. This process could potentially be linked to performance
management, and OHR wants the compensation center of excellence to create a
template/workbook for this process.
On the topic of career services support that ASEC has raised
recently, there was support from the Office of the VCFA, but there need to be
more conversations about what resources will be sufficient.
Guest: Karl Scholz, Provost
Provost Scholz discussed prospective enrollment for fall. We had a
target of 8100 students for this coming academic year. We have seen a historic
high of over 60,000 applications. It is possible that we will have only
slightly more students than last year, and the Provost Office and the Office of
the VCFA are thinking about impacts to teaching, housing, and SOAR. Some melt
is also anticipated prior to fall. UW-Madison is continuing to hit the enrollment
marks that the Board of Regents have asked us to hit.
The Provost discussed COVID testing
processes for the summer and the fall. PCR and antigen testing have not been
available for the week of May 16-20; two antigen tests per person were
available the week prior to account for this, and testing will resume the week
of May 23. Testing will be continuing through the summer, and administration is
discussing what the next academic year will look like.
Provost Scholz will be serving as interim chancellor from June
1-August 4. There will be an interim provost serving as well, and that person
will be announced next week. ASEC will meet with the interim provost during the
summer.
General Reports
Tim Dalby, ASEC Chair, attended the
recent meeting of the Personnel Policies and Procedures Committee, who
continued their work on ASPP Chapter 2. Jennifer Mnookin was announced as the
incoming UW-Madison Chancellor on Monday, and Tim provided a statement for
University Communications on behalf of ASEC. Mallory will chair the meeting on
June 26 in Tim’s absence.
Jake Smith, Secretary of the
Academic Staff, reported that Glenda Gillespy has
been appointed as the next Dean of the College of Agricultural and Life
Sciences. The last Academic Staff Institute virtual session was held on May 10,
and there are plans to hold these on an ongoing basis during future academic
years. The Spring CASI session will be held on May 20. Jake and Lesley met with
the co-chairs of the Ad Hoc Committee on Academic and University Staff
Diversity, Equity, and Inclusion. They discussed the committee’s draft report and
ideas on potential revisions before it goes to ASEC in late June.
Liaison Reports
Stephanie Elkins reported on the
recent WPM CASI meeting. The CASI has worked with WPM administration on a
process to appoint staff to search and screen committees internal to the
division. The diversity, equity, and inclusion team within WPM has been folded
under the CASI as a subcommittee, and there is also an events committee that is
planning teambuilding activities for staff.
Donna Cole reported on the recent SMPH
CASI meeting. The CASI discussed how remote work is being implemented within
the School, as well as the research professor title
and issues related to DEI.
Mallory Musolf
reported on the OVCRGE CASI meeting. There were discussions about remote work,
and specifically concerns about prescribed limits for employees and for
supervisors. The CASI also raised concerns about staffing issues in some units
within OVCRGE. Vice Chancellor Ackerman charged the CASI to put together an ad
hoc group to look at how the research professor title is being used in the
OVCRGE centers.
Motion to Convene in
Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss
Appointments to the Communications Committee, Campus Transportation Committee,
Dean of Students Advisory Committee, Committee on Disability Access and
Inclusion, Health Care Advisory Committee, Committee on Undergraduate
Recruitment, Admissions, and Financial Aid (CURAFA), University Curriculum
Committee, Committee for Women in the University; and Nominations to the Area
Review Committee-Administration/Student Services/Library, Area Review
Committee-Biological/Medical Sciences, Area Review Committee-Humanities/Social
Sciences, Area Review Committee-Physical Sciences/Engineering, Academic Staff
Appeals Committee, Distinguished Status Review Committee, Labor Codes and
Licensing Advisory Committee, University Bookstore Board of Trustees, and
Athletic Board (Dahlberg). Seconded. Approved.
Motion to Reconvene in
Open Session (Musolf). Seconded. Approved.
Business
· Appointments
and Nomination – for vote
Motion
to appoint Faye Lux to the Communications Committee; Diane Mayerfeld to the
Campus Transportation Committee; Andrew Hahn to the Dean of Students Advisory
Committee; Tim Markle to the Committee on Disability Access and Inclusion;
Roberta Pawlak and Bil Schneider to the Health Care
Advisory Committee; J.J. Andrews to the Committee on Undergraduate Recruitment,
Admissions, and Financial Aid (CURAFA); Scott Hartman and Joanna Wangerin to the University Curriculum Committee; and Carrie
Backman and Chariti Gent to the Committee for Women
in the University. (Cole). Seconded. Approved.
Motion
to nominate Eliot Finkelstein, Kelli Hughes, and Sheila Stoeckel to the Area
Review Committee-Administration/Student Services/Library; Ruthanne Chun and
Rebecca Stepien to the Area Review Committee-Biological/Medical Sciences; Erlin
Barnard and Nancy Murray to the Area Review Committee-Humanities/Social
Sciences; Noriko Kita and Daniel Den Hartog to the Area Review
Committee-Physical Sciences/Engineering; Steven Boldt, Sarah Kuba, and Tianlu Yuan
to the Academic Staff Appeals Committee; Pamela Dolittle, James Drews, Emily
Hall, Allen Huang, and Mark Matosian to the Distinguished Status Review
Committee; Kelly Moran to the Labor Codes and Licensing Advisory Committee;
Todd Courtenay to the University Bookstore Board of Trustees; and Andrew Turner
to the Athletic Board (Cole). Seconded. Approved.
· ASEC
Planning Subcommittee Reports
Members
of the communications subcommittee met with the Communications Committee
co-chairs and the SOAS office to preview the newsletter format and schedule.
The goal is to launch in the fall semester.
· ASEC
Chair/Vice Chair Election Procedure
ASEC
members reviewed the duties list for members, chair, and vice chair. The
election will be held at the June 9 meeting.
· Topics
for Guests
VCFA:
increased funding for staff salaries via DCF/PBF in 22-23, plans to ensure
schools/colleges/divisions have financial resources to address possible salary
changes resulting from extended TTC appeals timeline, how remote work is
interfacing with space concerns, current building projects being put on hold (e.g. WARF reconfiguration/renovation), facilities
design/remodeling for the future
Patrick
Kass: decision-making on this year’s increases; impacts to parking from remote
work or possible competitors; update on Campus Transportation Services’
advocacy with respect to the Metro system (employee access to bus routes,
possibility of half-year commitments); discussion of a possible sliding scale
for parking costs
Meeting adjourned at 4:23 p.m.
Minutes submitted by Jake Smith,
Secretary of the Academic Staff