Kaltura - Getting Started

This document is intended for people new to Kaltura

Kaltura is a video management system used to host and deliver media for educational purposes at UW-Madison. It can be thought of as "YouTube for UW-Madison." Faculty, staff and students can upload media content to Kaltura MediaSpace or through Kaltura’s integration with Canvas. Media can then be shared externally or embedded in Canvas courses wherever the rich content editor is available.


Instructor Considerations

  • Learn@UW-Madison recommends embedding Kaltura videos in Canvas by using the integrated “embed Kaltura Media” icon in the rich content editor.

  • The Kaltura Gallery in Canvas is another way to share video content in a Canvas course. The Gallery is a single video repository for the course and can be organized with Playlists.

  • Video content can be created using various software solutions, including integrated webcam recording, the Kaltura Capture application or other authoring tools such as Camtasia.

  • Many rooms on campus are equipped with lecture capture solutions that can upload your lectures to Kaltura. These rooms and capture solutions are managed by the individual schools and colleges, or by Facilities Planning & Management.

  • Kaltura MediaSpace is not meant to be a storage repository. We recommend you keep copies of your media files and delete media that is no longer needed or used. In the future it is possible old media may be archived or deleted after a period of inactivity.

Student Considerations

  • Students can create videos too.  Videos can be embedded into assignment submissions or the Kaltura Gallery.  The Kaltura Gallery includes an option to moderate submissions for approval before they are made visible to everyone in the course.

  • Privacy or Ad-blocking browser extensions can cause issues with playing Kaltura videos.  Please disable the software for UW-Madison Kaltura (mediaspace.wisc.edu) and Canvas (canvas.wisc.edu) if you experience any issues.

Using Kaltura for the First Time

  • Anyone with an active NetID or Canvas course access can use Kaltura.

  • You can log into Kaltura MediaSpace at https://mediaspace.wisc.edu using these instructions.

  • Kaltura is a teaching and learning tool centrally supported by the Learn@UW-Madison team. For technical support questions, instructors should contact the DoIT Help Desk.

Tool Functionality

Basic Functionality

  • Users can upload video content and share it with others via MediaSpace or Canvas integration.

  • Kaltura video content can be embedded in Canvas anywhere the rich content editor exists or via the Kaltura Gallery.

  • Kaltura Capture is a good solution for basic video capture and publishing.

  • Machine closed captioning can be requested for any Kaltura video. Closed captions provide benefits for all viewers including improved searchability and multimodal learning.

  • Collaboration allows other users rights to your content, allowing them to perform functions such as editing and publishing.

Advanced Functionality

  • Basic video editing is available in Kaltura.  Common uses are trimming and cutting, or clipping longer videos into multiple shorter videos.

  • TechSmith Camtasia is a more advanced video editing software that is licensed by UW Madison for faculty and staff. This comparison can help you decide which editing software to use.

  • Analytics can be viewed for MediaSpace Channels or the Kaltura Gallery in Canvas.  Many metrics are available including plays, unique viewers and minutes viewed.

  • For ADA compliance professional human closed captioning is available through the McBurney Center.  The McBurney Center will contact instructors of record when there is a student accommodation request for captioning for a credit/timetable class.

  • Kaltura videos can be turned into video quizzes.  However, Learn@UW-Madison recommends only using video quizzes for student self-testing and preparation with no associated points or grade.

Additional Training Resources

Best Practices and Use Cases

  • Plan to keep your videos short, approximately 5-10 minutes in length. If delivering your content takes longer than that, divide it into smaller sections and use a Playlist (Channel/Gallery, Stand Alone) to organize.

  • If you want to record audio and video, your laptop or mobile devices’ internal microphone and camera will work. But, for better quality, use a dedicated microphone or headset and/or camera.

  • Closed Captioning your content benefits all viewers regardless of accessibility needs, including multimodal learning, searchability and English as a second language viewers.

  • Content hosted in Kaltura MediaSpace identifying students, or content contributed by students, constitutes an educational record and FERPA regulations apply. Those regulations require that the content be protected from disclosure without student consent. 

    • Disclosure in this context includes use outside of the class such as posting student content openly on the Internet. 

    • Faculty who intend to post original student work in such a manner may do so with the students’ permission or by providing an opt out option for individual students. 

    • For additional information on FERPA please see the Office of the Registrar's resources on FERPA.


  • UW-Madison has an institutional license for Kaltura.

  • Kaltura is free to UW-Madison students, staff and faculty.

Student Data Privacy and Transparency statement

UW-Madison operates a number of central IT systems and services that support teaching and learning. All of these systems collect, record and generate data related to student learning activities. For more information, please refer to the UW-Madison Teaching and Learning Data Transparency Statement

Student Data Privacy Include Doc

Keywords:mediaspace training video storage hosting site content in video quiz   Doc ID:119041
Owner:Andrew M.Group:Learn@UW-Madison
Created:2022-06-15 09:53 CDTUpdated:2022-07-14 11:47 CDT
Sites:DoIT Help Desk, Learn@UW-Madison
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