Submitting Program Changes for L&S Mid-Cycle Guide Update
Overview
Most Guide edits need to wait until the annual update call for the Fall Guide. There is an opportunity to correct egregious errors that directly impact students for the spring term. These Guide updates publish in late October. Please note these corrections and edits only pertain to governed content. For non-governed content, editing is only for the Fall, except for the contact box information which can be updated year-round.
Examples of mid-cycle updates
- Re-inserting a core course that was accidentally removed and is being taught spring semester;
- Correcting an egregious error that has a direct impact on students for the spring semester.
Other changes must wait for the Fall Guide cycle. This includes adding courses to elective sections or adding new courses that are first being taught in the fall.
How to submit changes for mid-cycle governed content:
(How to Get In/Admissions, Requirements, Learning Outcomes, Policies, or Four- and Three-year plans)
- Fill out the Lumen Programs Form to submit changes for the program that requires edits. For assistance in locating the program proposal see this KB under, "Find the program you wish to edit" L&S Annual Fall Guide Revisions
- Proposal abstract/Summary: Write 1-2 sentences specifically indicating the edit and how it directly impacts students spring semester.
- Term: Spring 2026 term
Undergraduate programs:
- Please make sure your edits align with the L&S guidelines for Guide content.
- Once approved, L&S AIM will ensure that DARS is updated accordingly (if applicable) for undergraduate programs.
Deadline: TBD, expected to be early September 2025
If your proposed change encompasses more than what is described in this document, please plan on submitting a Lumen Program Proposal for Fall edits. L&S Academic Planning and AIM staff are available for questions and consultation.
Who can help:
Kim Grocholski, Lumen Programs workflow questions, if a change is appropriate for mid-cycle or will need to wait for annual updates.
Wyl Schuth, Policy & Planning Analyst (L&S AIM): Questions on updating DARS.