SIS - Approve Security Request Through Email Notification

This guide is to be used as a reference for approving a request for SIS security by way of an email notification. The email notification is received as a result of a SIS Security Request eForm that was submitted by a campus user within your Department or a SIS security approver on behalf of the campus user within your Department. Approving or denying SIS security requests are done through the Evaluate a SIS Security Request function in SIS.

Step 1

As an authorized SIS security approver, you will receive an email notification when a campus user or a SIS security approver from within your department submits a SIS Security Request eForm.  The Subject of the email will begin with “APPROVAL NEEDED: SIS Security Request (FormID#, Employee Name) for….”

Staff without SIS accounts will receive an email with a link to a form for additional authentication (NetID and birthdate).  Note: This link is valid for 10 days and can only be used once.  If the link is not used, the SIS Security Request form will need to be resubmitted. 

  1. Review the email message to verify the campus user is an active employee in your department or division

  2. Click the hyperlink at the bottom of the message, which will to take you to to the Evaluate a SIS Security Request function in SIS to approve or deny the request.

Step 2

On the Request/User Information page, review the request type and information about the employee, Department Authorizer, and Division Approver

  1. Verify the Request Type (department authorizers may update if necessary)
    1. New/Transfer Staff - for staff new to campus, new to your department, or in your department but do not currently have SIS access

    2. Update Current Account - for staff who have a SIS account with access previously requested by your department
  2. Employee/Employment information, based on information from Human Resources
    1. User Account based on information from SIS may display but will be reviewed by Security Authorizations

    2. Department Authorizer information, based on information from Human Resources

    3. SIS Department/Division Approver, based on information from Human Resources

  3. If the information is correct on the Request/User Information page, click the Next button at the bottom of the page

Step 3

On the Add Roles page, review the selections carefully

  1. If you are a department authorizer, you have the ability to update the roles selected by the requester

  2. If you are not the department authorizer, you will not be able to make changes

  3. Use the instructions, notes, and provided links for Role Details for additional information

  4. Click the Previous button at the bottom of the page to go back to the previous page

  5. Click the Next button at the bottom of the page to advance to the next step if the information for Add Roles is correct

Step 4

If you selected a role on the previous page that will require functional security, review the selections on the Functional Security page and make the appropriate changes.

  1. Use the instructions and notes for additional information

  2. Click the Previous button at the bottom of the page to go back to the previous page

  3. Click the Next button at the bottom of the page to advance to the next step if the information for Functional Security is correct

Step 5

Review the Current Roles page for the current roles associated with the user’s SIS account.

  1. Use the Yes/No switch in the Delete Role column; click the switch to "Yes" if you want to delete the corresponding role from the user's SIS account

  2. Click the Previous button at the bottom of the page to go back to the previous page

  3. Click the Next button at the bottom of the page to advance to the next step if the information for Current Roles is correct.

Step 6

Use the Role Summary/Approvals page to review a list of the roles that are part of the User’s request.

  1. Review the section for Role Request Summary & Approvals
  2. Request Types of New Staff/Transfer will require the employee to click the Next button at the bottom of the page to advance to the Compliance page

Step 7

  1. If you approve the requested access and authorizations, click the Approve button at the bottom of the page

  2. If you do not agree with the entire form of requested access and authorizations,
    1. Click the arrow next to the Comments field to add notes to let the requester and employee know why the request is denied
    2. Click the button for Deny at the bottom of the page




Keywords:SIS security   Doc ID:121018
Owner:LEAH M.Group:Office of the Registrar
Created:2022-09-01 13:12 CSTUpdated:2022-09-27 10:00 CST
Sites:Office of the Registrar
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