Course Development Procedure

Process from Project Identification to Project Launch & Wrap-up

1) Project Planning Phase

(occurs concurrently with MOU development)

1.1 Request & Intake

  • A Program Developer submits a LEG Support Request via the LEG Request Inquiry Form (see also the LEG Menu of Services).

  • The LEG Director reviews the request and schedules an intake meeting with required attendees:
    • LEG Director
    • Program Developer
    • Relevant LEG team members (Instructional Designer, System Administrator, Media Specialist
  • Optional attendees may include Learning Experience Coordinators, client-identified project partners, and SMEs.
  • During this meeting, the Project Charter is completed. 

MILESTONE: Completed Project Charter delivered to the project team.

2) Content Mapping & Curation

(LEG ID + Lead Instructor/ SME collaboration)

2.1 Course Map Development

  • LEG ID and SME collaborate to complete the full course map.

  • Review any “Parking Lot” items from previous cycles for potential inclusion.

  • A sandbox shell is created using the Canvas Course Template or prior course template.

  • A pilot build may be created for new designs.

MILESTONE: Course Map Completed & Content Needs Identified

2.2 Course Map Review

  • PD and project team review the draft course map and provide feedback or approval.

  • If needed, LEG schedules a review meeting.

If changes are requested:

  • Within scope/timeline → LEG adapts and obtains approval.

  • Beyond scope/timeline → LEG Director reviews and determines next steps.

2.3 Content Delivery

MILESTONE: SME delivers all required content via Google Drive or other agreed-upon method.

  • If media is required, all recordings are completed and submitted for post‑production.

3) Course Development & LMS Build

  • LEG builds the full course in the LMS according to the approved course map and project timeline.

  • Additional “Parking Lot” items may be documented for future cycles.

MILESTONE: LEG sends ‘Course Ready for Review’ notification to the project team.

4) Pre-Launch Quality Review (QR)

(Recommended minimum: 30 working days before launch)

4.1 LEG Quality Review

  • LEG conducts a full QR to identify and resolve issues.

  • Subject matter issues are addressed with the SME.

  • LEG Quality Standards issues are addressed with the SME, PD, and other project members as needed.

4.2 Team Review

  • The PD and project team review the course and provide feedback or approval.

  • If needed, LEG schedules a course review meeting.

If changes are requested:

  • Within scope/timeline → LEG adapts and obtains approval.

  • Beyond scope/timeline → Director reviews and determines next steps.

MILESTONE: All QR steps, revisions, and final reviews completed; course ready for hand‑off.

4.3 Final Approvals

  • Final review by SME.

  • Final sign‑off by PD (and others as required).

5) Launch & Wrap-Up

5.1 Course Launch

MILESTONE: LEG ID coordinates copying the development shell into the live LMS shell and finalizes launch steps.

Note: Launch needs and responsibilities vary by LMS and contract; refer to the MOU.

5.2 Project Closeout

  • LEG System Administrator completes invoicing and survey processes.

  • LEG ID submits a request to archive the Shared Project Google Drive folder.

5.3 Iterative Improvement

Before future course runs, the PD reviews evaluations, prioritizes improvements, and submits a new LEG Support Inquiry if additional assistance is needed. 


Keywords:
DCS LEG lifelong noncredit services online course development process Learning Engineering Group "Lifelong Learning" "Course Development" "Online Learning" "Online Course Development" 
Doc ID:
121786
Owned by:
Olivia P. in Learning Engineering Group
Created:
2022-10-10
Updated:
2026-07-21
Sites:
DCS Learning Engineering Group