UW-Madison Google Workspace - Preserve MyDrive Data Using a Shared Drive
Creating Shared Drives allows teams to share files without having to adjust individual permissions and ensures that files are not lost when a file owner loses eligibility for the UW-Madison Google service.
- Log into your UW-Madison Google Account.
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Create a Shared Drive.
- Go back to MyDrive and in the search bar, search for owner:name (ex: owner:bucky badger).
- Note: Doing this will only show files that are shared with you. Files that a person created but are not shared with you will not appear.
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Drag the files that you want to transfer into the new Shared Drive which you can find in the menu on the left-hand side.
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- Note: Folders cannot be moved this way. You will need to recreate the folder structure and permission settings for each file transferred into a Shared Drive. See here for more details.