Academic Affairs Data Governance
Data Governance
The process of managing the availability, usability, integrity and security of data across systems and organizational units. Effective data governance ensures that data are consistent and trustworthy, and supports decision-making.
The fundamental principles of governance are accountability, compliance, quality and transparency. SMPH Academic Affairs follows a non-invasive data governance approach, relying on existing organizational structures and data experts and focusing on data shared across organizational units. The Data Domain Management Council manages these efforts.
Data Domain Management Council Sharepoint
For reliable reporting and analytics, consistency of data definitions and transparency of transformations from source systems are necessary. Following are definitions that have been reviewed and approved by the DDMC.
Data Definitions
Gender
Status: APPROVED DDMC Approval Date: November 2, 2023
Business Definition
Gender is the description that a student selects to describe their innate sense of their gender.
Valid Values
SMPH respects how the student identifies and uses the specific descriptions selected/provided by the student in our student information system, Acuity (One45), where students view their personal information. These values are:
Agender
Another Gender Identity (Specify)
Genderqueer/Gender non-conforming
Man
Multiple (Concatenated)
Non-binary
Trans man
Trans woman
Woman
Unknown (Declined to answer)
Data “Sources of Truth”
MD Students: AMCAS application
Other Information
For reporting, it is desirable to group these descriptions into fewer categories for analytics and necessary to meet other entities’ requirements. The chart below shows the approved grouping methodologies for Gender.
| Acuity Program Mgt (One45) | Acuity Analytics | SIS | IPED | UW News | LCME |
| Man | Man | Man | Male | Men | Men |
| Woman | Woman | Woman | Female | Women | Women |
| Trans man | Another gender identity | Unknown | X or another legal sex | Other/Not reported | |
| Trans woman | |||||
| Agender | |||||
| Genderqueer/Gender non-conforming | |||||
| Non-binary | |||||
| Another Gender Identity (Specify) | |||||
| Multiple (Concatenate) | |||||
| (blank) | Not disclosed | Gender unknown |
File Location
https://uwprod.sharepoint.com/sites/SMPH-AADataDomainMgmtCouncil/Shared%20Documents/Forms/AllItems.aspx?id=%2Fsites%2FSMPH%2DAADataDomainMgmtCouncil%2FShared%20Documents%2FData%20Definitions%2FProposed&viewid=d8711812%2Dec79%2D4cf3%2D9af6%2D94805dca52c9