UW-Madison Google Workspace - Prepare for the upcoming storage quotas

This document provides an overview on how to prepare for upcoming storage quotas that will impact UW-Madison Google Workspace My Drive accounts.


Note: The content below is subject to change at any time without notice.

Project background

Effective June 1, 2023, UW-Madison My Drive and shared drive accounts will have a minimum 25 GB storage quota. This change is in response to Google introducing a new storage model that eliminates free, unlimited storage and will enforce a service-wide storage cap on July 1, 2024.

My Drive and shared drive accounts exceeding the minimum 25 GB quota will be given a temporary quota until May 31, 2024. Temporary quotas consist of an individual's existing storage usage plus a small additional storage to allow continued access and collaboration for the interim. Individuals can request a long-term storage exception to override the minimum 25 GB by submitting an exception request form. This form will be available starting June 1, 2023.

Below is an example of a temporary quota:

  • Current storage usage: 276 GB
  • Storage buffer: 14 GB temporarily added to the account
  • Temporary quota: 300 GB until May 31, 2024 or a long-term exception is submitted

Important dates

  • June 1, 2023:
    • Temporary quota goes into effect for those using more than 25 GB of data.
    • Form to request a long-term quota exception goes live.
  • May 31, 2024:
    • Deadline to reduce storage usage below 25 GB OR request a quota exception.
  • July 1, 2024:
    • Google enforces campus-wide storage quota.

Storage request overview for My Drive and Shared drives


Request form

Request a long-term storage quota increase for your UW-Madison Google Workspace My Drive. 

Note: Before requesting additional storage, review files and delete items that are no longer needed. Google Workspace is most valuable when used for real-time collaboration and file sharing. If you need to back up or archive files, please consider using another storage provider.

Requests for more than a 500 GB quota

Email the project team for a consultation at google-workspace-project-feedback@g-groups.wisc.edu .



Keywords:uw madison google workspace reshaping the project storage quota my drive shared drive request increase usage exception temporary buffer   Doc ID:128162
Owner:Christina G.Group:Google Apps
Created:2023-05-05 21:03 CDTUpdated:2023-06-01 23:10 CDT
Sites:DoIT Help Desk, Google Apps
Feedback:  1   1