UW-Madison Google Workspace - Prepare for the upcoming storage quotas

Project background

Effective June 1, 2023, UW-Madison My Drive and shared drive accounts will have a minimum 25 GB storage quota. This change is in response to Google introducing a new storage model that eliminates free, unlimited storage and will enforce a service-wide storage cap on July 1, 2024.

My Drive and shared drive accounts exceeding the minimum 25 GB quota will be given a temporary quota until May 31, 2024. Temporary quotas consist of an individual's existing storage usage plus a small additional storage to allow continued access and collaboration for the interim. Individuals can request a long-term storage exception to override the minimum 25 GB by submitting an exception request form. This form will be available starting June 1, 2023.

Below is an example of a temporary quota:

• Current storage usage: 276 GB
• Storage buffer: 14 GB temporarily added to the account
• Temporary quota: 300 GB until May 31, 2024 or a long-term exception is submitted

Important dates

• June 1, 2023:
  • Temporary quota goes into effect for those using more than 25 GB of data.
  • Form to request a long-term quota exception goes live.
• May 31, 2024:
  • Deadline to reduce storage usage below 25 GB OR request a quota exception.
• July 1, 2024:
  • Google enforces campus-wide storage quota.

Storage request overview for My Drive and Shared drives

Eligibility

• The requestor must be eligible for the UW-Madison Google Workspace service.
• Additional storage requests cannot exceed 500 GB storage quota.
• Service accounts are not eligible.

Request form

Request a long-term storage quota increase for your UW-Madison Google Workspace My Drive. 

Note: Before requesting additional storage, review files and delete items that are no longer needed. Google Workspace is most valuable when used for real-time collaboration and file sharing. If you need to back up or archive files, please consider using another storage provider.

Requests for more than a 500 GB quota

Email the project team for a consultation at google-workspace-project-feedback@g-groups.wisc.edu .

Resources

• View your My Drive storage usage and manage your content.
• Delete folders/files that are no longer needed.
• View your temporary quota (visible starting June 1, 2023).
• View shared drives membership permissions.
• View shared drive storage usage.
• Delete unwanted shared drives.
• Move My Drive folders to a shared drive.
• Understand changes to file access after moving content from My Drive to a shared drive.
• Understand what happens when you meet or exceed your storage quota.

Support

• Email the project team at google-workspace-project-feedback@g-groups.wisc.edu .
• Attend virtual office hours.
• View the Reshaping the Google Workspace Service project page.