Graduate Transfer Credit for Prior Coursework - How to Enter Transfer Credit

This document provides an overview of graduate transfer credit for prior coursework, including the process for entering it in the Graduate Student Portal (My Grad Portal).

In this Doc

Overview

Under the Graduate School: Transfer Credits for Prior Coursework policy, graduate programs may use prior coursework for transfer credits. These can be used to satisfy degree requirements. 

Transfer credits must be added to a student's record through the prior coursework section in My Grad Portal. These credits automatically populate in the warrant. The courses do not need to be added again. If transfer credits are added to the warrant, they will show up in the prior coursework section on the student's page in My Grad Portal (though you cannot select a program that differs from the warrant when adding courses to a warrant). Programs may use this process to indicate prior coursework meeting degree requirements for zero credit (course requirement, but no credit requirement). 

Expand the tab below based on the type of prior coursework you'd like to add. See Types of Transfer Credit for transfer credit definitions.

Prior coursework used for transfer credit should only be entered into My Grad Portal one time, even if satisfying requirements for multiple degrees at UW-Madison. 

If a student changes programs via the Add/Change option in My Grad Portal, transfer credit(s) for prior coursework from the previously enrolled program should be deleted and reentered for the student's active graduate program. 

Add Transfer Credit to a Student's Portal (My Grad Portal)

  1. Go to My Grad Portal and click on the Enrollment Data tile to access a student's record.
    1. Image of enrollment data tile
  2. Search for the student via the Filters field (e.g., Campus ID, EmplID, or program and term). Once you locate the student, click on the the student's Name to populate their record.
    1. Image of student search

Option 1: Add Transfer Credit through Portal's Prior Coursework Section

  1. Once on a specific student's page, you can add transfer credit in the Prior Coursework section. 
    1. Image of prior coursework section

Option 2: Add Transfer Credit when Submitting Warrant

  1. When requesting a warrant, answer Yes, to the question, Does this student have any prior coursework?
    1. Image of warrant prior coursework section

Ready to Add

  1. When you are ready to enter the graduate transfer credit as prior coursework, you will be able to Add Course or Add Degree.  The following sections provide instructions on how to use each button.
    1. Image of add course and add degree button

 

    See Also


    Keywords:
    graduate transfer credits, prior coursework, add course, transfer credit, how to enter transfer credit, zero credit entry
    Doc ID:
    128403
    Owned by:
    Lorena K. in Graduate School
    Created:
    2023-05-19
    Updated:
    2025-06-25
    Sites:
    Graduate School