Assistive listening devices are available in the cabinet below the presenter station. These devices will amplify any audio source the A/V system receives (microphones, computers, videoconferencing, etc.) into the earpiece. A user can also plug headphones or other audio devices into the headphone jack.

The assistive devices require two AA batteries to function or they can be plugged into an outlet. There is a switch that must match the type of batteries being use (Alkaline vs NiMH).

The projector and screen are controlled by the Cisco Video Conference System touch panel. The touch panel also controls the video input selection.

Please make sure the projector is off when you leave the room. To turn the projector off click the Settings icon at the top right and select Standby.

Wired Video Input Options

Wired video input is selected in the Room Controls area on the touch panel in the Source Selection area. Once you have selected the appropriate video input you may have to select Share Screen on the main page and click View in the Selected Source option.

• Doc Cam – the Document Camera on the side of the presenter display
• HDMI – the ‘HDMI’ input on the input panel
• VGA – the ‘VGA’ input on the input panel

Wireless Video Input Options

• Apple AirPlay
• Miracast
• Webex Share

For wireless screen share instructions, see Hybrid Conferencing - How to Share Content Wirelessly to Webex Devices. Wireless video input is selected in the Share Screen area on the touch panel. Simply select the appropriate wireless source option.

The Cisco Video Conference System is able to act as a telephone. The call will come through the room’s speakers and will accept any of the microphone inputs. The phone number for the room is displayed on the top left corner of the touch screen.

To place a call, press the Call button on the touch screen. You can then press the number button or the number pad button (see example below) to be able to enter a phone number. Use the standard campus Cisco VoIP - Dialing patterns like you would on a desk phone to place your call. Use the information from the Microphones/Speakers section to control speaker volume, muting, etc.

The videoconferencing system supports Google Meet, Microsoft Teams, Cisco Webex and Zoom meetings.  There are multiple ways to join a meeting from the room.

If your meeting was scheduled by inviting the room to the meeting, a button should appear shortly before the meeting begins allowing you to directly join. This is the easiest method to join a videoconference meeting.

You can also manually join a meeting. To do so, select the appropriate meeting type. Once prompted, you can enter the required meeting information (room number, password, etc.) or you can visit and provided links and invite the room to your meeting.

Video Conferencing – Join a Meeting from a Cisco Conferencing System

The lighting can be turned on/off using switches by the doors. More precise control is available using the Cisco Video Conference System touch panel. Lighting controls are in the Room Controls section of the system.

• Proj – 50% Lighting – Dims lighting to approximately 50%, no lights on the projector screen
• Bright – 75% Lighting – Dims lighting to approximately 75%
• Dim – 30% Lighting – Dims lighting to approximately 30%, no lights on the projector screen
• Movie – Walkway Lights Only – Dims all lights except the walkway lighting.
• All Off – Off – 10 second delay to allow eyes to adjust
• All On – Full Lighting – Activates all programmable lights in the room – 10 second delay to allow eyes to adjust

Please make sure all lights are off when you leave the room.