Admission Cycle: Closing Processes in Applicant Review (Fall 2024 and earlier)

At the end of each term, the Graduate School needs to close out any lingering applications in Slate. Beginning Fall 2023 term, a G90-Department Refusal will be applied to any application still marked G00-Available to Recommend ten days prior to the start of the term.

Closing out G00-Available for Recommendation applications at the end of the admissions cycle

Ten days prior to the beginning of a term, any remaining applicants with only a G00-Available for Recommendation code will be closed out by applying a G90-Department Refusal code. The following message will appear in applicants’ Graduate School application portal:

G90-Department Refusal Code

Table as shown in Applicant Review
Review Progress
Action Date Status
8/21/2023 10:05:24 AM We are sorry to inform you that you have not been admitted to the Graduate School at UW-Madison

Why not apply a G57 or G58 code instead?

It is important for data integrity that applicants who are denied admission are reported as such. Additionally, G57-Graduate School Withdrawal and G58-Department Withdrawal codes do not provide clear language that the applicant has been denied admission. Instead, applicants are confused why their applications were “withdrawn” as the G57 and G58 messages imply (see below).

G57-Graduate School Withdrawal

Table as shown in applicant review
Review Progress
Action Date Status
8/21/2023 10:05:24 AM Your application has been withdrawn from consideration.

G58-Department Withdrawal

Table as shown in Applicant Review
Review Progress
Action Date Status
8/21/2023 10:05:24 AM Your application has been withdrawn from consideration by your program.

G-Codes and Their Definitions

To review all codes that Grad Coordinators apply, see the Department Action Reason Codes (G-Codes) KnowledgeBase Document.

To review all codes that the Grad School applies, see the Graduate School Action Reason Codes (G-Codes) KnowledgeBase Document.


Keywords:
Applicant Review Gcodes G-codes codes closing process procedure G57 G90 
Doc ID:
130314
Owned by:
Eric L. in Graduate School
Created:
2023-08-14
Updated:
2024-10-17
Sites:
Graduate School