Before any work can be completed, they should be set up as a vendor at ShopUW.   Having them set up first reduces time to payment and ensures they are legally able to perform the work.

To do this, they will need to fill out a W9.  It cannot be a digital signature.  A scanned copy can be sent here, or it can be mailed to Nicole Senter.   It cannot be emailed to Nicole directly, as it handles private data.

https://businessservices.wisc.edu/documents/w-9-request-for-taxpayer-identification-number-and-certification/

Within 1-2 business days of receiving all documents, Nicole will enter them into the ShopUW platform.

They will receive an email from ShopUW to verify their information and it can take several days for them to become an approved Vendor.

Once they are approved, they can complete the work and send an invoice to the faculty member.  The invoice can be submitted using this form.   Nicole will submit it within 1-2 business days, if Nicole is on vacation then Cheyenne will complete this process.  Once it is submitted it needs to be approved by SMPH, which generally takes 3-5 business days.  

Payment can take 1-2 weeks if being paid by check.  Direct deposit can take less time.

Additional Links:

UW Specific Policies regarding Vendors can be found here:  https://policy.wisc.edu/library/UW-3003

Supplier Resources:   https://shopuwplus.wisc.edu/supplier-resources/