Reminders on booking travel:

1. Before you travel ensure that you are following all University Policies and Procedures. 
2. You can check with the DA for clarification, who will also be the contact the Dean's office if needed. 
3. Getting Reimbursed has a lot of information and has the link to access the reimbursement site.
4. If traveling internationally you must purchase Cultural Insurance Services International (CISI) 
5. Do not use 3rd party sites to book hotel.  Always check the conference link to make sure it goes right to the hotel!
6. The DA can use the P-Card to purchase flights, lodging, and conference registrations. Use the form to book.  
7. Concur, Concur, Concur.

What to include:

1. Itinerary Template
2. Any-prepaid expenses and include the receipts.
3. Please provide a clear business purpose for this expense claim. Business purposes must:
   1. have a clear benefit to the university and
   2. adequately describe the expense as necessary, reasonable, and appropriate. (all expenses must support or advance the goals, objectives, and mission of UW-Madison). (See KB Expense Report Justifications)
4. You must convert any foreign currency into US dollars.   Approved website: Oanda 
5.  All receipts must be translated into English.

Once Submitted:

1. The DA will contact you within one business days for any clarification.
2. The default funding the DA will apply will be the funds with the earliest end date, otherwise email the DA with the fund you would like used.
3. The DA will approve within two business days if no further clarification is needed.

After DA Approves:

1. If the Deans office has any questions, the DA will act as liaison.
2. It can take 1-2 weeks for Dean's office approval.
3. Payment will go to the direct deposit payroll has on file.