This page contains instructions for the 131 Budget Template in L&S. This page has been updated for fiscal year 2026.
Documents & Deadlines
- Download the Budget Build template for 131 Programs (updated February 6, 2025):
- Complete one per 131 program
- Upload to ‘Return’ folder in Budget Box folder by 3/5/25
- Budget Office Folder / Annual Budget Process / FY26 / Return Documents
Instructions for the budget build template
The template is filled out as part of the annual Budget Build process in L&S. Departments and programs submit budgets for non-pooled programs as part of the annual budget build process.
131 programs include the following:
- Professional Masters programs
- Professional Certificates
- Visiting International Student Programs (VISP)
Complete one budget build template per 131 program. The template will calculate estimates for revenue and operational expenses, and results in a surplus estimate.
Revenue Estimate
This section of the spreadsheet calculates a revenue estimate based on the estimated program enrollment for the next academic year.
Revenue Estimate
| Enrollment Estimate |
Number of students estimated for the given fiscal year.
|
| Credits taken per Student |
Estimated number of credits each student will take.
|
| Tuition value per credit |
Tuition value per credit
|
| Revenue Estimate |
Calculation:
Enrollment estimate * credits per student * tuition value per credit
|
Program Costs
This section of the spreadsheet calculates additional costs and taxes to the 131 program.
Program Costs - Entry
| # of credits each student will take outside of the department |
Estimated number of credits that each student will take outside of the department.
|
| # of credits each student will take by 101 funded instructors inside the department |
Estimated number of credits taught by 101 funded instructors inside of the department.
|
Program Costs - No Entry
| Campus and L&S Tax (33.33%) |
Revenue Estimate multiplied by 33.33%
|
Charges for courses in other depts
($600/credit) |
Calculation:
Enrollment Estimate * # of credits each student will take outside of the department * $600
|
Charges for 101 funded courses
($326 per credit) |
Calculation:
Enrollment Estimate * # of credits each student will take by 101 funded instructors inside the department * $326
|
| Total Program Costs |
Calculation; sum of the other figures in this table.
|
Program Operation
This section of the spreadsheet includes salary and expense estimates related to the operation of the 131 program.
Salary Costs - Faculty, Academic Staff & University Staff
Use this table to list employees by name.
Salary Costs - Faculty, Academic Staff & University Staff
| Employee Name & Title |
Employee name & title. Add one row per employee.
|
| FY26 Salary Estimate |
Salary funded on this 131 program for the fiscal year.
|
| Employee Category |
Select employee category:
- Faculty
- Academic Staff
- University Staff
|
| Estimate w/ Fringe |
Total salary plus the fringe estimate for the employee category.
New for FY26: the spreadsheets use composite fringe benefit rates, calculated by UW System.
|
Salary estimates for STS and Students
Use this table to list a lump sum estimate for STS, student assistants, and student hourlies.
STS & Student Salaries
|
Categories
|
Enter one lump salary estimate per title category:
- Short-term staff
- Teaching Assistants
- Project Assistants
- Grader/Readers
- Student Hourlies
|
|
Estimate w/ Fringe
|
Salary estimate plus a fringe estimate
- Short-term staff (uses the Academic Staff rate of 31.5%)
- Teaching Assistants
- Project Assistants
- Grader/Readers
- Student Hourlies
New for FY26: the spreadsheets use composite fringe benefit rates, calculated by UW System.
|
|
Notes
|
Add context as appropriate. |
Supplies & Expenses
Use this table to list estimates for each subcategory.
Supplies & Expenses
| Account Categories |
Enter anticipated non-salary costs at the account level. Not every account needs a value entered.
- Services
- Supplies
- Travel/Training/Recruitment
- Maintenance/Repairs
- Misc Expenses
- Scholarships
|
| Total S&E |
Total from this table
|
Next Steps
The L&S Budget Office will review your documents and reach out if there are any questions. If you need to make changes after uploading your file to Box, please email Mary Beth Roberts. Do not upload additional copies of the spreadsheet after uploading.
Contacts for L&S Administration
