Approved 02-01-24

ASEC Minutes

2:00 – 4:30 p.m. Thursday, January 25, 2024

53 Bascom Hall

https://uwmadison.zoom.us/j/93223941305

Members Present: Donna Cole; Stephanie Elkins; Alissa Ewer; Stephanie Jones; Albert Muniz, chair; Terry Paape; Lindsey Stoddard Cameron; Nola Walker

Guests: Rob Cramer, Gavin Escott, Lucien Gerondeau, Carol Hulland, Karen Massetti-Moran, Emily Reynolds, Julie Scharm, Paul Seitz, Patrick Sheehan, Andrew Turner, Scott Wildman

The meeting was called to order at 2:01 p.m.

The minutes of January 18 were approved.

General Reports

Albert Muniz, ASEC Chair, reported that the Nominating Committee voted on the ASEC election slate, and it will be presented at the upcoming Assembly meeting.

Lesley Fisher, Acting Secretary of the Academic Staff, reported that the ASEC listening sessions will begin the week of February 5. Captioned recordings from the 2023 UW-Madison Diversity Forum are now available on YouTube.

Liaison Reports

Donna Cole reported that the SMPH CASI held an orientation meeting for their new members.

Business:

• Age in the Workplace Committee Charge

ASEC approved the charge. Lesley will send it to the Office of Compliance for review. A call for nominees to serve on the committee will be sent to all academic staff.

• Discussion of Possible DEI Committee

In November 2022, the Ad Hoc Committee on Academic and University Staff Diversity, Equity, and Inclusion culminated their work with a set of recommendations. ASEC will ask university leaders for updates on the implementation of these recommendations.

Recessed at 2:34pm.

Reconvened at 3:00pm.

Guests: Patrick Sheehan, Chief Human Resources Officer; Karen Massetti-Moran, Deputy Chief Human Resources Officer, Office of Human Resources (OHR)

Patrick reported that conversations on a central compensation fund are moving forward.

When the Title and Total Compensation project was implemented, the goal was to adjust the salary ranges every two years using updated market data. OHR was not able to update the salary ranges last year, so we are currently a year behind. Because of this, salary maximums were temporarily increased last year. OHR has updated market data and is hoping to refresh the salary ranges this summer.

Regarding integrative health services, our tie to the state health plan limits what we can offer. We previously offered general payroll deductions for campus specific services, such as Rec Well memberships, but it was administratively burdensome and there was a low utilization rate.

Guest: Rob Cramer, Vice Chancellor for Finance and Administration

Vice Chancellor Cramer reported that conversations are occurring regarding a central compensation fund. He expects more details will be available in the next couple of months.

Universities of Wisconsin is working on how to manage the position cap that is part of the legislative agreement. They are looking at options for how to manage the total count across all institutions, expectations for each campus on how to manage their position count, and providing guidance on which positions are included and which are not.

Regarding dining options on campus, the growth in enrollment has placed enormous pressure on our existing facilities. Students are the primary focus, but they want to be welcoming to all employees. In the interest of identifying needs and concerns related to dining, Jeff Novak, Director of University Housing, and Mark Guthier, Executive Director of Wisconsin Union, are considering an employee survey.

The Legislative Audit Bureau completed their audit on telework and released two reports, one for the University of Wisconsin System and one for state agencies. They identified 28 telework best practices and compared each institution’s telework policy to the best practices. We will need to report back to them later this spring on the steps we are taking to address issues identified in the report.

Business

• February Assembly Agenda

ASEC reviewed the draft agenda and will vote on it at their meeting next week.

• Topics for Guests

Provost: discussion of professorial titles review; update on the reorganization of the Provost Office; update on the faculty strategic hiring initiative

Interim VCR: update on the status of the working group on researchers and scientists; update on the external review of RSP; how is the VCR office thinking about research infrastructure needs related to the faculty strategic hiring initiative

Mark Guthier: data on revenue generated by students, faculty, and staff; has the increase in staff working from home affected revenue and does this impact services provided; intended outcomes of Memorial Union renovations; are staff considered in strategic planning process for dining options on campus

Meeting adjourned at 4:05 p.m.

Minutes submitted by Lesley Fisher, Acting Secretary of the Academic Staff