L&S Business Office
Staff Assignments
Our team is ever-changing right now. If you do not know who to reach out to, please email busmailbox@ls.wisc.edu.
L&S M&M Meetings
- 10/31/2024 M&M Meeting PowerPoint - New Campus Policy Review, Central Audit for Expenses, Questions from Departments relating to travel, invoices from POs and individual vs. contractor determination, Finance@UW Conference, CISI Insurance and Official Function best practice discussion.
- 6/27/2024 Money Manager Meeting PowerPoint - Travel Questions from Departments, Business Justification, Honorary Fellow Travel, Student Payments, Year-end, P-card Quick Guide, Purchase for Services Justification HR Review, Communication
- 4/25/2024 Money Manager Meeting PowerPoint - Nonresident Alien payments, Business Office activities, College workgroups, Per Diem documentation, CORS, best judgment threshold question, Post Doc relocation stipend and gifts and awards
Fiscal Year 2025 Emails
Communications related to the L&S Business Office sent in fiscal year 2025. If you would like to be added to the list to receive these communications, please contact Michele Gundrum.
| Date Sent | Email Message | Sent By |
|---|---|---|
| 12/13/2024 |
Cancellation of the 1/9/25 M&M meeting, calendar year 2025 M&M meeting schedule, topics from the Division Expense and Travel Q&A (highly recommend everybody look at the slides) and switch from Business Office name to Division Finance Office. |
Michele Gundrum |
| 12/5/2024 |
Debut of the L&S Cost Grid, a new online policy exception process for reimbursements, Central Audit findings/Accountable Plan reminders, reminders on sales tax within Wisconsin and in other states and a note on the UPS surcharge when paying by p-card that some of you may have seen. |
Michele Gundrum |
| 11/19/2024 |
Move to Central Expense Report Audit Email - Move to Central Audit Timeline Spreadsheet More information about the move of expense audit to Central Audit, timeline for departments and the current L&S Business Office team and contacts. |
Michele Gundrum |
| 11/18/2024 |
Campus FMM Meeting and Travel Q&A Campus FMM meeting on 11/13 - remote work policy, Central AR updates, Finance@UW, and the Campus-wide shared services initiative. Campus Travel and Reimbursement Q&A bi-monthly meeting - 10/23 topics included travel system updates, booking for others, Oct 1 policy updates, cost comparison, SFS tips and guest travel. |
Michele Gundrum |
| 11/5/2024 |
This edition covers Administrative Regional Teams job posting and KB page, move to Central Audit for expense reports, website development and hosting fees, software reimbursements, daily itinerary templates, CISI and the High Deductible Insurance Plan, and ATP/Workday information. |
Michele Gundrum |
| 11/4/2024 |
Departments moving to Central Audit 11/11/2024 Only sent to departments moving 11/11/24 |
Michele Gundrum |
| 10/2/2024 |
Travel Policy Changes and Remote Work Updated guidance for when cost comparisons needed, travel to HQ location, arrival and departure days for business activity, mileage calculations, and travel and remote work agreements. |
Michele Gundrum |
| 9/25/2024 |
Finance@UW and Upcoming Policy Changes There are 5 seats available for the October Finance@UW cohort. The Division Coordinator meeting was held last week and the materials have been posted, including the PowerPoint and recorded video. |
Michele Gundrum |
| 9/1/2024 |
September Travel Updates and Open Airline Tickets L&S Travel Quick Guide, Open Airline Credits and Other Travel Information from Business Services. |
Michele Gundrum |
| 8/19/2024 |
This edition covers alcohol permits at the Union for groups, sabbatical travel, cost comparisons, catering on campus, signature authority, sales tax tolerance clarification, 90-day Accountable Plan for non-employees and students and ATP/Workday Corner |
Michele Gundrum |
| 8/5/2024 |
L&S Travel Quick Guide, Open Airline Credits and Other Travel Information from Business Services. |
Michele Gundrum |
| 7/12/2024 |
Payroll and Travel Policy Updates June C Payroll is posted and Travel and Card Policy Updates, Air Travel, Vehicle Parking, Students and Accountable Plan, Employees paying for Student Travel, Parking in Headquarter City and Early/Late Check-In/Out. |
Michele Gundrum |
| 7/5/2024 |
Year-End Foreign Gift & Contract Info Request - Due July 22 |
Michele Gundrum |
Fiscal Year 2024 Communications
Communications related to the L&S Business Office sent in fiscal year 2024, starting in January 2024.
| Date Sent | Email Message | Sent By |
|---|---|---|
| 6/28/24 |
Year-End Reporting- If you need access to any of the links in this email, contact Michele Gundrum Accounts Receivable-Non Loan - Due July 23
Inventories - Due July 30
Fiduciary Activities - Due August 5
Prepaid Expenses/Deferred Charges - Due August 5
|
Michele Gundrum |
| 6/28/24 |
Travel and Card Team email about Account Code 6240 being blocked for sponsored funding and Fox World Travel updates |
Michele Gundrum |
| 6/28/24 |
Call for M&M Topics, documentation for the days of business travel, Honorary Fellow travel, relocation stipend timing, train travel, a p-card quick guide, process for Purchase for Services Justification form HR review and ATP business process presentations by campus. |
Michele Gundrum |
| 5/28/24 | Michele Gundrum | |
| 5/25/24 | Michele Gundrum | |
| 5/20/2024 |
Call for M&M Topics, 5/15 FMM Meeting, Year-end Deadlines, Travel Vendor Transition, Stipend for Student Recruitment, Paying for Student expenses during Fieldwork, Manuscript Coding and ATP/Workday Corner. |
Michele Gundrum |
| 4/9/2024 |
Events in Private Residences, Food that requires preparation, Regalia Rental, Updated W-9, Campus Policy Updates, Budget Office Virtual Office Hours, ATP/Workday Corner and Campus Gift in Kind training. |
Michele Gundrum |
| 4/8/2024 | Michele Gundrum | |
| 3/13/2024 |
Official Functions, Office Furniture, Illegal Purchase Template, TravelWIse Newsletter, Airline Ticket Credits, American Airlines, CISI Insurance, Parking, Uber and Lyft, E-reimbursement Reference |
Michele Gundrum |
| 2/29/2024 |
Year-end deadlines, staff assignments, forms not in use (Electronic Device, Interview Expense and Event Payment forms), FMM meetings, HEIC file types, ATP/Workday |
Michele Gundrum |
| 2/13/2024 | Michele Gundrum | |
| 2/9/2024 |
Receptions,ShopUW+ Wizard, House Hunting, Electronic Device form removal, ATP/Workday |
Michele Gundrum |
| 2/5/2024 |
Updated Alcohol Beverage L&S Page Approving Sponsor for Alcohol Permit is Michele Gundrum |
Michele Gundrum |
| 1/24/2024 |
L&S Business Services Approvals New email for approvals, busservapprovals@ls.wisc.edu |
Michele Gundrum |