Payroll & Benefits

 

Involuntary loss of Other Health Insurance Coverage (i.e. age 26)

If you have an involuntary loss of health insurance coverage and would like to enroll in the UW’s state group health insurance, you must complete a health insurance enrollment form and submit proof of loss of other coverage within 30 days of your loss of coverage. For other Life Event enrollment opportunity information, see UW Systems Life Events.

The completed paperwork should be submitted via email to Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students).

Changing your home or work address

Go to My UW, then select Work Record > Personal Information > Update My Personal Information at the bottom. To update your work address, please contact Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students).

If you have benefits, your address will be updated automatically with benefit vendors.

Adding a child to insurance

You can add new dependents to your insurance within 30 days after a birth, adoption, or custody change. More information: https://www.wisconsin.edu/ohrwd/benefits/life-events/.

An enrollment/application must be filled out for each benefit to which you wish to add the child. Benefit forms are here: https://www.wisconsin.edu/ohrwd/benefits/formspubs/

Submit the enrollment forms within 30 days of the birth via email to Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students).

Adding a spouse to insurance

You have 30 days after your marriage during which you can add new dependents to your insurance. More information: https://www.wisconsin.edu/ohrwd/benefits/life-events/.

An enrollment/application must be filled out for each benefit to which you wish to add dependents. Benefit forms are here: https://www.wisconsin.edu/ohrwd/benefits/formspubs/

You cannot fill out the forms in advance of the marriage. Submit the enrollment forms within 30 days following the marriage date via email Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students).

Changing your name

If you have a legal name change, you can set up a meeting with Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students) to have your name changed in the payroll system. You should bring your new social security card with your name on it.

Your new name will be sent automatically to most benefit vendors. If you have State Group Health Insurance, you must also complete a an enrollment/change form to change your name and send it via email to Beatriz Lemire (staff and postdocs) or Marc Willadsen (graduate students).

Changing direct deposit information

Direct deposit accounts can be updated through your MyUW portal in the Payroll Information area. See:  https://hr.wisc.edu/pay/direct-deposit/

Understanding your paycheck

Changing tax withholding information (W-4)

Complete a new W-4 form through your MyUW portal, under Payroll Information. For information, see:  https://hr.wisc.edu/new-employees/employee-tax-withholding/

You should consult a tax professional if you are uncertain of how you should complete the form. The IRS has an online calculator tool that may help you determine your federal income tax liability: https://www.irs.gov/individuals/tax-withholding-estimator

Pay Schedules

All employees are paid bi-weekly. For detailed payroll calendars, see:  https://uwservice.wisconsin.edu/calendars-schedules/

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KeywordsLoss of Other Health Insurance Coverage age 26 enroll UW's state group health insurance complete health insurance enrollment form submit proof of loss of other coverage 30 days paperwork email Beatriz Lemire Marc Willadsen changing home address work address My UW Work Record Personal Information Update My Personal Information contact benefits address automatic update adding a child insurance dependents birth adoption custody change enrollment/application benefit forms spouse marriage name change meeting payroll system social security card State Group Health Insurance direct deposit information MyUW portal Payroll Information paycheck earnings statement tax withholding information W-4 form tax professional IRS online calculator tool federal income tax liability Pay Schedules bi-weekly payroll calendars 2023 Pay Schedule Student Worker Time Approval Instructions For Managers Benefit plan information Payroll calendars   Doc ID136386
OwnerPrior T.GroupChemistry Department
Created2024-03-28 10:59:52Updated2024-07-30 13:26:03
SitesChemistry Department
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