REDCap: User Access Dashboard
Overview
The User Access Dashboard is available for users who have been assigned User Rights for one or more REDCap projects. Once you have been assigned User Rights for at least one project, a new option link will be displayed on the "My Projects" tab when you log-in to REDCap. This link provides access to the list of users on your projects, monitor their access (including API tokens), and request action be taken to remove or set expiration for users on the project(s).
If you have access to the dashboard, you can find links to the User Access Dashboard page under "My Projects". This link will appear as a single link to review the dashboard, a list of Dashboard pages if you have access to more than one, or in a large "Attention Requested" box if you have not accessed the dashboard within 30 days.
User Access Dashboard Options
There are several options available within the User Access Dashboard that will allow you to filter your projects and keep track of the users that are accessing them.
Project Status Filters
- Projects of all statuses
- Only development projects
- Only production projects
- Only analysis/clean-up projects
Project Purpose Filter
- Including projects with 'Practice/Just For Fun' purpose
- Excluding projects with 'Practice/Just For Fun' purpose
From your dashboard, the projects will separate out groups of users per project. For each user, you can see if any API tokens have been granted, the user's Project Expiration date, and the last time the user accessed the project.
There are two actions you can take for each user:
- Delete - Deletes the user from the project
- Expire - Sets Expiration for the user on the project, but does not remove them entirely.
After selecting actions, you can select "Save" at the bottom of the page to update for everyone you have selected a status for at once.
Recommendations
REDCap may make suggestions of actions to take with users based on the user's most recent access or account status. For example, if a user's account is suspended REDCap will recommend that you either delete or expire them from the project to make sure the user does not regain access to the project unexpectedly should their account be reactivated.
