The steps below will describe how to find and remove an absence a student no longer wishes to take after its already been approved. 

1. Go to the appropriate group and year in Acuity One45. See below for the options:
   • Phase 1:
     • Phase 1 | Evaluations
   • Phase 2: 
     • Phase 2 | *AC
     • Phase 2 | *CPC
     • Phase 2 | *SCOPE
     • Phase 2 | *SPC
   • Phase 3:
     • Phase 3
       
       
2. Click Sendouts on the top menu, then Custom Search on the left blue menu
    
   
   
3. Under the Person (pick) option, select the name of the approver. If the approver is not known, leave this field blank. 
    
   
   
4. Go to the Form selection drop down. For Phase 1 & 2, select the Absence Approval form. For Phase 3, select the correctly corresponding form that was used to submit the absence. See Phase 3 forms below:
   • Absence Approval: All Courses except those listed below
   • Absence Approval (Anatomy): 622-722 & 622-723
   • Absence Approval (Medicine): All 632 courses except IAI
   • Absence Approval (Surgery): All 936 courses except IAI
   • Absence Approval AAI: 622-902
   • Absence Approval IAI (Medicine): IAI Internal Medicine
     
     
5. Adjust the date range to include the date in which the absence was intended. 
   NOTE: Minimizing the date range as much as possible will help narrow results and reduce workload in later steps. 
    
6. Click Search for Forms. 
7. A new tab will open with the search results according to the selections made in the search parameters. 
   
   
   
8. There may be several instances with the approver's name listed. To find the correct form with the specific student, use the form hound (paw print on the right side of the row). 
   
   
   
9. The form hound will display metadata about the form. The Sender and/or Contributor fields will display the student's name. 
   
   
   
10. Once the correct form has been located, close the form hound, and use the delete option in the same row as the student's form. 
    
    
    
11. Deleting the approver's form will delete both the approver's and student's proposal form. This will also delete the absence form out of the students account. 
    NOTE: Vacation/Leave is a manually-entered field. Deleting the absence form will not automatically delete the absence from the Vacation/Leave tab. 
    1. To delete an absence from the Vacation/Leave tab go to the student's eDossier.
    2. Click Vacation/Leave on the left blue menu. 
       
    3. Find the absence to delete, and click delete on the correct row. 
       

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