Lumen Structures: How to Submit Third-Party Test Credit Proposals
Form instructions
The awarding of third-party test credits (AP/IB/A-Level/CLEP) is managed by the Credit Evaluation Services (CES) team in the Office of the Registrar. Credits are awarded for third-party tests based on the recommendations of subject matter experts in the departments and schools/colleges with final approval by the University Curriculum Committee. The review process occurs in TES, which includes detailed information about the third-party test, the UW-Madison course credit, and a workflow process. A Lumen Structures proposal is used to document the campus governance approval of the course credit awarded for these tests.
Process
- CES initiates review to Dept. with test/course materials. (TES)
- Dept. sends decision to School or College or if Dept. 'click' approve it goes to CES and they can reassign to School or College. (TES)
- The School or College submits a Lumen Structures proposal using the Request Type of Third-Party Test Credit and approves to the "APIR Approver" step of workflow. (Lumen)
- The School or College uploads any relevant documentation and approves the proposal in TES.
- DAPIR routes the proposal through governance (UCC Agenda). (Lumen)
- DAPIR adds the third-party test credit to Guide. (Lumen)
- DAPIR advances the proposal to the Registrar-Student Services workflow step. (Lumen)
- CES builds rule in SIS.
Effective dates
Exams changes related to changes of an existing UW-Madison course equivalent, the implementation of the exam should align with the effective date of that course change. If the change is due to a change in the exam, the implementation would align with when the exam is changed.
- New exams can be built in SIS immediately (no delay on implementation).
- A-Level changes can be immediate unless the change is made due to a change to the UW-Madison course. In this case, the change should coincide with the effective date of the change to the UW-Madison course.
- International Baccalaureate (IB) exams occur Nov 1 and May 1. Changes to exam equivalencies should coincide with either of these dates. The effective date related to courses (if changing) may be impacted by exam considerations.
- Advanced Placement (AP) exams occur annually. Changes exam equivalencies should use the same effective date "June 01, XXXX."
- The effective date related to courses (if changing) may be impacted by exam considerations.
Proposals
| Field in the form | Action |
|---|---|
| Request type | Select "Third-Party Test Credit" |
| Home department | Select the department who owns the subject with the course equivalency. |
| School/College | This defaults to the School/College the department is housed in. This is not editable. |
| Title |
Format: "[Establish/Change/Discontinue]: [Type of exam (AP/IB/CLEP/A-Level)] [Additional identifying information such as location and/or category]" Example: Establish: A-Level, Pearson's Edexcel, Politics |
| Request details |
Include the following information:
|
| Upload form | Upload a copy of the syllabus and/or page where the information was located to determined the equivalency. If there's a link to the syllabus/curriculum in the request details section, this can be a blank page. |
| Supporting documents | Include any communication with outside units that may have overlap/interests in the equivalency. |
Other proposal help
- If the proposal is to change or discontinue, copying/pasting the content from Guide is recommended to ensure the accuracy of what is requested.
- The proposal does not require a memo, so long as the above information is in the form.
Example
Workflow
- Department owning the subject where the course equivalency is determined.
- School/College that owns the department in step 1.
- Data, Academic Planning & Institutional Research (APIR Admin)
- University Curriculum Committee (UCC Agenda)
- Registrar
- Registrar-Credit Evaluation Services