For those looking to host an event, but hoping for assistance with planning, please fill out the Event Services Request Form.

• Planning an Event/Meeting at UW-Madison
  
  
• Guide to Planning an Accessible Event
  
  
• UW Campus Catering Policy

To Download the Official L&S Events Calendar:

1. 1. For best results, download via the web version of Outlook.

• 1. • Hit the calendar icon on the far left of screen.
     • Click “Add Calendar”
     • “Add from directory”
     • Select your email from the drop-down menu.
     • Enter the ls_events@ls.wisc.edu email.
     • Add to whichever calendar you’d like or makes most sense to you from the dropdown menu.
     • Click “Add”
     • The calendar should populate in your calendar options in Outlook (both web and app versions).
       
       
  2. To download within the Outlook App

• • • Click calendar.
    • Click on the home tab.
    • In the Manage Calendars group, click Add Calendar.
      
      
    • Select Open Shared Calendar … from within the drop-down menu for "Add Calendar".
    • Type ls_events@ls.wisc.edu in the Name box or click Name to select it from the Global Address Book. 
    • This will show up titled as LS EVENTS when searching
    • Click “OK”
    • The calendar should populate in your calendar options within Outlook (both web and app versions).
      
      
      
  • To download the L&S Events calendar for other calendaring apps (iCal, Google, etc.), please use this link

**Also, the Secretary of the Faculty Academic Calendar and Religious Observances Calendar can now be added to your Outlook calendar groups.  Instructions can be found here.** 

Will L&S Admin support my event?

1. 1. It depends. Given limited resources, the College of Letters & Science Administration does have an event manager, but their availability and effort will need to be taken into consideration.  All requests for assistance with events should go through Tina Nielsen (tina.nielsen@wisc.edu).
   2. We also encourage you to fill out the Event Services Request Form.
      
      

How do I secure a venue, space, or classroom for my event?

1. 1. Depending on which space you are hoping to host your event, there are numerous ways to secure a venue.  Note that when clicking on the below links, you will need to login with your UW NetID.
      1. On-campus classroom space
      2. Gordon Dining & Event Center or another Housing space:
      3. Memorial Union or Union South
      4. Discovery Building
      5. Pyle Center
      6. Fluno Center
      7. Grainger/Wisconsin School of Business
         
         
   2. If looking for a space off-campus, you will likely need to contact the venue directly. Be sure to follow university policies regarding off-campus events. All contracts for events taking place off-campus (with non-UW facilities) must be reviewed, signed, and approved by Purchasing Services at UW-Madison. Below is a brief list of venues that various UW departments or units have used in the past, with good experiences.
      1. The Edgewater
      2. The Concourse Hotel
      3. Garver Feed Mill
      4. Goodman Community Center
      5. The Overture Center
      6. Monona Terrace
         
         

How do I request catering for my event?

1. 1. The two on-campus approved catering partners are Wisconsin Union Catering and University Housing Catering.  Links to their catering request forms are below:
      1. Wisconsin Union Catering
      2. University Housing Catering
         
         
   2. For assistance requesting or ordering catering through another vendor, please see the UW Campus Catering policy or feel free to contact Jordan Lovellette (jordan.lovellette@wisc.edu) for more information or assistance.
      
      

Is there guidance or support for AV/Streaming services available?

Yes, there are multiple resources available for AV/Streaming services

1. 1. 1. UW Zoom - Getting Started
      2. Wisconsin Union Virtual Event Services
         
         

I have a question outside of what is listed in this document, who can I contact?

L&S Event Manager, Jordan Lovellette (jordan.lovellette@wisc.edu)