Approved 07-11-24

ASEC Minutes

2:00 – 4:30 p.m. Thursday, June 20, 2024

https://uwmadison.zoom.us/j/99974309306?pwd=YWJDaVBJdmtLVDdUUlM4VmtvQjhTUT09

Members Present: Donna Cole; Alissa Ewer; Julie Hunt Johnson; Stephanie Jones; Albert Muniz, chair; Terry Paape; Lindsey Stoddard Cameron; Nola Walker

Guests: Richard Barajas, Charles Isbell, Mallory Musolf, Diane Stojanovich, Cigdem Unal, Scott Wildman

The meeting was called to order at 2:01 p.m.

The minutes of June 6 were approved with one correction.

Meet and Greet with Mallory Musolf

Mallory Musolf, the new Secretary of the Academic Staff, introduced herself to ASEC and asked members for feedback about their experiences serving on the committee. Mallory will begin in the role on July 1.

General Reports

Lesley Fisher, Interim Secretary of the Academic Staff, reported that there is an academic staff vacancy on the Athletic Board. An Athletic Board Nominating Committee, composed of two ASEC members and two Nominating Committee members, will conduct a search process and make a recommendation for appointment to ASEC. A call for applications will be sent to all academic staff.

Guest: Charles Isbell, Provost

In the last year, several big projects were initiated including the RISE initiatives, budget approach, and a new way of thinking about the Office of the Vice Chancellor for Research. This next year will focus on the implementation of these projects, and aligning our business processes to ensure success.

The budget approach is currently focused on schools/colleges. The shadow year will allow units that are not within a school/college to see how the new approach will affect them. Certain things, like pay plans and compensation exercises, will continue to be funded centrally.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Ad Hoc Committees on Academic Staff Professorial Titles (Stoddard Cameron). Seconded. Approved.

Motion to Reconvene in Open Session (Stoddard Cameron). Seconded. Approved.

Guest: Cigdem Unal, Director, Office of Child Care and Family Resources

The Office of Child Care and Family Resources (OCCFR) works to support all UW-Madison families in many ways, including providing family programming and education; sending monthly newsletters; maintaining the lactation room map and providing financial support for lactation room amenities; and employing a parent support specialist that can answer questions and provide resources.

The UW-Madison childcare system includes 3 campus childcare centers, 6 network centers, and 50+ accredited childcare family programs. UW-Madison families have priority access to enroll in these programs.

The OCCFR has been working with the Secretary of the Academic Staff Office to create a childcare scholarship fund for academic staff. They have also been working with the University Child Care Committee and the Committee for Women in the University to create recommendations for future childcare spaces on campus.

Cigdem has been working with the Office of Human Resources on a new initiative to provide campus childcare educators a discount for their children to attend the center at which they work.

Motion to Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Ad Hoc Committees on Academic Staff Professorial Titles (Cole). Seconded. Approved.

Motion to Reconvene in Open Session (Cole). Seconded. Approved.

Business:

• Nominations – for vote

Motion to nominate Donna Cole, Brian Jicha, Nellie Laughlin, and Jenu Varghese Chacko to the Ad Hoc Review Committee on Academic Staff Research Professor Titles (Jones). Seconded. Approved.

Motion to nominate Megan Adams, Tim Campbell, Kerry Kretchmar, Carrie Kruse, and Scott Mellor to the Ad Hoc Review Committee on Academic Staff Teaching Professor Titles and the Professor of Practice (Stoddard Cameron). Seconded. Approved.

Liaison Reports

Terry Paape reported that the Personnel Policies and Procedures Committee reviewed Academic Staff Policies and Procedures Chapter 5, discussed inviting an Office of Human Resources representative to attend their meetings, and discussed the nomination process for co-chairs at their recent meeting.

Donna Cole reported that the Big 10 Alliance Planning Committee met to discuss priorities for the next year. Priority suggestions included childcare and remote work.

Business

• Topics for Guests

Provost: campus policy development around AI use; how is the educational system evolving with the use of AI tools; the state of higher education

Meeting adjourned at 4:39 p.m.

Minutes submitted by Lesley Fisher, Interim Secretary of the Academic Staff