O365 Email and Calendar Guide
UW Madison O365 Email and Calendar Information guide to help you configure basic and advance features of the Office 365 system.
Office 365 Email Configuration
Microsoft 365 - Setup/configure Outlook on mobile device or desktop computer
Microsoft 365 (Apple Mail / Calendar) - Reconfigure Apple Mail / Calendar
Microsoft 365 Calendar - Advance Configuration Guides
Microsoft 365 - Publish a calendar
Important:
- At this time, regardless of the time zone the consuming person is, the events will be shown using the time zone of the published calendar. Eg: User A's time zone is set to CST. User B (who is in EST time zone) views User A's published calendar. Result: The calendar data will be shown as CST and there is no indication of this. User B will need to ask User A what time zone is set for User A's account.
- If a Google calendar user is subscribed to your Microsoft 365 calendar via the .ics link you have provided them, changes made in your Microsoft 365 calendar may take up to 24 hours to be reflected in the Google calendar view.
Publishing a calendar within Outlook on the web
- Click Settings/gear
located in the top-right corner of the window. - If prompted, select View all Outlook settings.
- Select the "Calendar" menu option on the far left, if not already selected. Then select Shared calendars.
- From within "Select a calendar" drop-down menu, select a calendar to you want to publish.
- Next, select a permission level from the "Select permissions" drop-down menu.
- Next, click Publish to generate the HTML and ICS links.
Note: If you want the external user to subscribe to your calendar using a calendar client, provide them with the 'ics' url. If you want the external user to view your calendar via a browser, provide them with the 'html' url.
Publishing a calendar within Outlook for Windows/MacOS clients
For consistency and ease of use, please use the Outlook on the web instructions above.
Resources
Microsoft 365 - Calendar Free/Busy lookup between UW System/Schools/Colleges and UW Health
Microsoft 365 - Free/Busy lookup between UW System/Schools/Colleges and UW Health
Microsoft 365 - Best practices when using the calendar
Microsoft 365 (Outlook on the web | Outlook for Windows/Mac) - Best practices when using the calendar
Scheduling Assistant and Room Finder for meetings in Outlook