Approved 09-19-24

ASEC Minutes

1:00 – 3:30 p.m. Thursday, September 5, 2024

https://uwmadison.zoom.us/j/98598259734

Members Present: Richard Barajas, Aaron Crandall, Alissa Ewer, Albert Muniz (chair), Terry Paape, Nicole Senter, Diane Stojanovich, Nola Walker

Guests: Nick Curtis, Charles Isbell, Mari Magler, Ruben Mota, Emily Reynolds, Scott Wildman, John Zumbrunnen

The meeting was called to order at 1:00 p.m.

The minutes of August 22 were approved.

Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Vice Provost for Information Technology and Chief Information Officer (CIO) Search and Screen Committee and Appointment to the Campus Diversity and Climate Committee (Crandall). Seconded. Approved.

Motion to Reconvene in Open Session (Crandall). Seconded. Approved.

Guests: John Zumbrunnen, Senior Vice Provost for Academic Affairs and Vice Provost for Teaching and Learning and Nick Curtis, Assessment Director, Division for Teaching and Learning

Campus recently launched two projects to better address technology needs for program assessment and course evaluation. Each project will focus on identifying a new tool for each area. A new tool for program assessment is needed to help the process of assessment to be more forward thinking, allowing greater flexibility for academic programs to adapt assessments for meaningful change, as well as capturing robust data to help the campus better understand capacity needs. The other project will explore a new course evaluation tool (Heliocampus AC/AEFIS is the current tool) to better meet technology needs and campus users. The Universities of Wisconsin are already in process of purchasing a tool (Explorence Blue) in this area. UW­-Madison will evaluate this tool as a potential contender for addressing future state needs. While reviewing a new tool, it highlighted an opportunity to have a new policy regarding student evaluation of teaching. Absence a policy, there is a fair degree of variation in terms of assessment. A policy would help standardize expectations.

Guest: Charles Isbell, Provost

Provost Isbell discussed recent leadership changes within the provost’s office. The change reflects an enhanced reporting structure to better support the Division of Arts. The Vice Provost for Faculty and Staff Affairs search is underway. Finalist interviews are planned for the end of October. The recently announced RISE-THRIVE (Transforming Healthspan through Research InnoVation, and Education) is an initiative focusing on immunology and healthspan. Hiring will begin this fall. Hiring is not limited to faculty; academic staff are included. Hiring decisions will be mindful of position cap impacts.

Guests: Ruben Mota, ADA Coordinator, Office of Compliance and Mari Magler, Director, McBurney Disability Resource Center

Ruben Mota and Mari Magler discussed the proposed Visitor Disability Accommodation Policy. This policy closely parallels the Student Accommodation Policy. Under the Americans with Disabilities Act (ADA) we are required to provide reasonable accommodations for guests to the university. The policy provides clarity for units about requirements for reasonable accommodation, medical documentation guidance, and expectations around accommodation decisions and communication. Once approved, an informational campaign is planned to make campus members aware of the new policy.

Recessed at 3:00 p.m.

Reconvened at 3:10 p.m.

Convene in Closed Session Pursuant to Wis. Stats. 19.85(1)(c), and (f) to Discuss Nominations to the Vice Provost for Information Technology and Chief Information Officer (CIO) Search and Screen Committee and Appointment to the Campus Diversity and Climate Committee (Crandall). Seconded. Approved.

Motion to Reconvene in Open Session (Crandall). Seconded. Approved.

Business

• Nominations and Appointments – for vote

Motion to Appoint Emma Bekele to the Campus Diversity and Climate Committee (Paape). Seconded. Approved

Motion to Nominate Jason Erdmann, Conor Klecker, Matt Prough, Dorothea Salo, and Vanessa Taulbee to the Vice Provost for Information Technology and Chief Information Officer (CIO) Search and Screen Committee (Senter). Seconded. Approved.

General Reports

Albert Muniz, ASEC Chair, reported on the Fall 2024 Leadership Summit, where the RISE-THRIVE was announced and participants discussed the draft policy on institutional and public position statements.

Mallory Musolf reported that the Office for Finance and Administration provided additional information per ASEC’s request regarding the Temin Lakeshore Path Study. ASEC member Aaron Crandall will serve as one of the academic staff representatives at the shared governance interviews with SMPH Dean finalists. Upon ASEC’s recommendation, the Secretary of Academic Staff office will contact Diana Harvey, Vice Chancellor for Strategic Communication to request a presentation on initiatives in her office at an upcoming academic staff assembly.

Business

• Next ASEC meeting: September 19, 2024

ASEC subcommittees will report out at the next meeting.

Meeting adjourned at 3:30 p.m.

Minutes submitted by Mallory Musolf, Secretary of the Academic Staff